[Hiring] Scheduling Specialist REMOTE USA
Position: Scheduling Specialist
Date Posted: 15 October 2026
Industry: Healthcare / Home Medical Equipment Services
Employment Type: Full Time
Experience: Minimum 1 year of experience in healthcare scheduling, customer service, or administrative support
Qualification: High school diploma or equivalent required; Associate’s degree in Business Administration, Healthcare Administration, or a related field preferred
Salary: $20.00–$22.00 per hour
Location: REMOTE / United States
Company: AdaptHealth
Description:
AdaptHealth is seeking a Scheduling Specialist to support patients by coordinating the delivery, setup, and servicing of home medical equipment. This role plays an important part in ensuring patients receive essential equipment such as DME, PAP, and oxygen therapy services in a timely and efficient manner.
The ideal candidate should be organized, compassionate, and comfortable working in a fast-paced healthcare environment. The position requires strong communication skills, attention to detail, and the ability to coordinate effectively with patients, healthcare providers, and field service teams.
Key Responsibilities:
• Schedule equipment deliveries, setups, installations, maintenance visits, and service appointments based on patient needs and technician availability.
• Prioritize urgent requests such as emergency oxygen deliveries, CPAP failures, and critical equipment replacements.
• Coordinate with physicians’ offices, hospitals, and home health agencies to align equipment delivery with patient care plans.
• Confirm appointments, communicate delivery updates, and address scheduling questions professionally.
• Manage appointment changes, cancellations, and rescheduling while optimizing routes and available time slots.
• Maintain accurate patient records, scheduling details, and service information using company systems.
• Prepare scheduling reports and performance metrics for management review.
• Follow HIPAA requirements, company policies, quality standards, and compliance procedures.
Requirements:
• High school diploma or equivalent.
• Associate’s degree in Business Administration, Healthcare Administration, or a related field is preferred.
• Minimum 1 year of experience in healthcare scheduling, customer service, or administrative support.
• Experience with DME, PAP, patient care, or oxygen therapy is preferred.
• Excellent verbal and written communication skills with professional phone etiquette.
• Strong computer skills and ability to work with scheduling and patient management software.
• Excellent time management and multitasking abilities.
• Ability to work effectively in a fast-paced environment.
• Compassionate approach with strong commitment to customer service.
Strong knowledge of:
• Healthcare scheduling and patient coordination
• Customer service and administrative support
• DME, PAP, oxygen therapy, and patient care processes
Benefits:
• Medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and paid holidays
• Employee Stock Purchase Plan
• Paid parental bonding leave
• Short-term and long-term disability insurance
• Life and AD&D insurance
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
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