[Hiring] Sales Administrator REMOTE USA
Position: Sales Administrator
Date Posted: August 12, 2025
Industry: Media / Digital Content
Employment Type: Full Time
Experience: Experience in administrative or sales support roles preferred
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate
Location: United States (Remote — ideally Central or Pacific time zones)
Company: Alamy
Description:
Job Overview:
Join Alamy’s West Coast sales support team as a Sales Administrator — a remote role that keeps our US sales operations running smoothly. You’ll be the organised backbone for a fast-moving, customer-focused sales group, making sure data, contracts and client communications are accurate and handled on time.
Key Responsibilities:
- Provide day-to-day administrative support for the US (West Coast) Sales team, ensuring smooth handoffs and timely follow-ups.
- Maintain Salesforce records with precision so the pipeline, forecasting and opportunity data stay reliable.
- Prepare and distribute reports and client materials — slide decks, proposals and status updates — to support sales conversations.
- Assist with contract preparation and processing, coordinating signatures and documentation.
- Coordinate internal communications between sales, operations and other departments to remove blockers for clients.
- Support new client onboarding and setup, helping to get accounts and workflows ready for live use.
- Spot opportunities to improve processes and help implement best-practice workflows for the team.
About You:
- You bring strong organisational skills and a calm, dependable approach to a busy sales environment.
- Proven experience in an administrative or sales-support capacity, with confidence using CRM tools (Salesforce preferred).
- Excellent written and verbal communication and an ability to respond quickly to changing priorities.
- High attention to detail and accuracy when handling data and preparing materials.
- Able to work independently, manage competing tasks, and collaborate effectively across teams.
- A positive, can-do attitude and a willingness to contribute to process improvement.
What We Offer:
- A people-first culture that values impact and collaboration.
- Competitive salary plus commission structure.
- Comprehensive benefits and clear opportunities for growth within a global media group.
- Remote working with support for agile schedules and work–life balance.
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