[Hiring] People Operations Virtual Assistant REMOTE USA

Position: People Operations Virtual Assistant

Date Posted: December 14, 2025

Industry: Human Resources / People Operations / Administrative Support

Employment Type: Full Time

Experience: Not Specified

Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate

Salary: Confidential

Location: United States, REMOTE

Company: Exact Medicare

Description:
Exact Medicare is dedicated to creating an exceptional client experience by understanding and caring for our customers so thoroughly that they remain loyal and eager to share their positive experiences. Our team operates under core values that drive accountability, integrity, open communication, and continuous growth.

As a People Operations Virtual Assistant, you will provide administrative, data, and operational support across multiple People Operations functions. This role is ideal for individuals who are highly organized, detail-oriented, and comfortable navigating multiple online systems. The VA will assist with routine workflow tasks, support repeatable processes, and contribute to a seamless employee experience.

Key Responsibilities:

General People Operations Support:

• Perform administrative and data entry tasks across People Operations functions
• Manage and maintain employee information across multiple online platforms including Microsoft Excel, MS Teams, SharePoint, Rippling, and other third-party portals
• Ensure accuracy, consistency, and organization of employee-related data and documents
• Support repeatable workflows and assist with emerging tasks as needed
• Prepare post-termination documents by populating pre-formatted templates and distributing completed packets
• Audit agreement signatures (e.g., offer letters, PIPs, policy acknowledgments) by generating reports, verifying completion, and ensuring proper filing within HCM or document library

Communication & Coordination:

• Demonstrate strong written and verbal communication when interacting with internal teams, external partners, and state agencies
• Relay updates, share required documentation, and follow up on outstanding items in a professional and timely manner
• Coordinate with cross-functional People Operations stakeholders to ensure smooth execution of processes

Qualifications:

• Experience in an administrative, HR, People Operations, or operations support role preferred
• Proficiency with Microsoft Excel, SharePoint, and multiple online systems
• Familiarity with HCM platforms; experience with Rippling preferred but not required
• Strong organizational skills with high attention to detail, especially when managing sensitive employee information
• Ability to maintain confidentiality, accuracy, and consistency in all data tasks
• Excellent written and verbal communication skills
• Comfortable working in a fast-paced, dynamic environment and navigating multiple systems and tasks

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