[Hiring] Payroll Specialist REMOTE USA

Position: Payroll Specialist

Date Posted: August 5, 2025

Industry: Financial Services / Payroll Management

Employment Type: Full Time

Experience: Minimum 4 years

Qualification: Associate’s degree in Finance, Accounting, or related field

Salary: $65,000 – $75,000

Location: Remote, United States

Company: DeSimone Consulting Engineering

Description:

DeSimone Consulting Engineering is actively seeking a detail-oriented and proactive Payroll Specialist to join our remote team in the United States. This role is pivotal in ensuring timely, accurate, and compliant payroll processing across multiple domestic and international jurisdictions. You will play a hands-on role in maintaining payroll accuracy, liaising with various departments, and ensuring the smooth execution of payroll functions.

Key Responsibilities:

• Administer biweekly and semi-monthly payroll cycles, ensuring precise processing of earnings, deductions, garnishments, and taxes for both exempt and non-exempt staff.
• Act as the payroll subject matter expert, ensuring compliance with all local, state, and federal laws.
• Coordinate closely with the HR team to process employee changes affecting payroll.
• Conduct monthly reconciliations of payroll accounts and prepare associated journal entries and documentation.
• Reconcile and prepare payroll tax filings including W-2s, 941s, and related reports.
• Serve as the primary liaison with federal, state, and local agencies for regulatory compliance.
• Perform internal audits to ensure accuracy within Deltek and UKG systems.
• Support audits such as 401(k), NDT, and annual true-ups.
• Maintain organized records and documentation of payroll processes and procedures.
• Assist with ad hoc projects as requested by Finance Leadership.
• Ensure data accuracy in employee records across payroll platforms.
• Investigate and resolve variances in payroll reports and manual changes.
• Handle prior period adjustments, including stop payments and reversals.
• Maintain timekeeping systems and ensure the correct flow of data to payroll.
• Process payroll-related fund transfers for 401(k), HSA, FSA, and benefit carrier payments.

Communication and Collaboration:

• Clearly communicate with internal teams, maintaining professionalism and clarity across verbal and written channels.
• Foster collaborative relationships with team members and provide clear feedback.
• Participate in professional meetings and contribute effectively to discussions.

Team Dynamics and Leadership:

• Embody company values while supporting team goals and deadlines.
• Maintain a positive and constructive approach to project collaboration.
• Take accountability for your professional growth and development.
• Receive and act upon feedback with a growth mindset.

Operational Excellence:

• Adhere to internal requirements such as time tracking, project code usage, and mandatory training.
• Ensure compliance with health and safety guidelines.
• Collaborate with Shared Services teams to align with organizational goals.
• Support technical teams to help achieve client and revenue objectives.

Minimum Qualifications:

• Associate’s degree in Finance, Accounting, or related field.
• At least 4 years of experience in multi-state, multi-corporation payroll processing.
• In-depth knowledge of wage and hour laws and payroll tax principles.
• Previous experience with UKG Pro is a must.
• Strong organizational skills with an emphasis on detail and deadline management.
• Excellent client service and communication skills.

Why Join DeSimone?

At DeSimone, you’ll be a part of a globally recognized firm with an impressive project portfolio that includes landmark skyscrapers and world-renowned engineering solutions. Established in 1969, the company has completed over 13,000 projects across 60 countries.

Employees enjoy a collaborative and inclusive culture with growth opportunities, innovation, and technical excellence at its core. Our benefits package includes medical, dental, vision, disability, life insurance, paid time off, tuition and gym reimbursements, and a 401(k) plan.

As a firm that values diversity, sustainability, and innovation, we invite passionate professionals to join us in shaping skylines and redefining what’s possible.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.