[Hiring] Payroll Specialist REMOTE USA

Position: Payroll Specialist

Date Posted: November 5, 2025

Industry: Accounting / Finance / Media

Employment Type: Full Time (REMOTE)

Experience: 3–5 years in payroll and general ledger accounting

Qualification: BA in Accounting or Business Administration

Salary: $28.85 – $38.46 per hour

Location: Burbank, California, United States (REMOTE)

Company: Pixelogic Media

Description:
Pixelogic Media is seeking an experienced Payroll Specialist to manage comprehensive payroll and related accounting functions for our US and UK operations. This is a remote role requiring candidates to be local to the Los Angeles area to attend special projects or meetings as needed.

Key Responsibilities:

• Process bi-weekly payroll, including entries, audits, and multiple post-payroll reports for US and UK employees.
• Reconcile payroll against funding and general ledger accounts.
• Handle employee status changes, make-up time forms, meal waivers, and parking stipends.
• Manage deferral changes, 401(k) elections and loans, annual merit increases, and additional payrolls as required.
• Assign Time Off policies and process garnishments, manual checks, and ACH payments for terminated employees.
• Provide overtime reports to division heads and management.
• Report union payroll costs to the Finance team (Entertainment Partners).
• Set up wage accounts, state, and local tax jurisdictions in ADP; process local taxes not handled by ADP.
• Manage 401(k) and HSA funding.
• Process domestic and international vendor wires; liaise with A/P and Wells Fargo for payments, recalls, and amendments.
• Report daily bank deposits and company credit card balances to Finance.
• Reconcile monthly benefits billing (Aetna, Kaiser, MetLife) and labor reporting rates in pHelix/QuickBase.
• Perform monthly vacation accrual reconciliations and support internal/external audits.
• Manage cross-charge billing and review ADP invoices.
• Generate multiple reports for Management, HR, and Finance as needed.
• Maintain continuous communication with employees and supervisors regarding payroll inquiries, time off requests, and timecard adjustments.
• Demonstrate advanced proficiency in MS Excel (formulas, V-lookups, PivotTables).
• Perform ad-hoc duties as assigned.

Requirements:

• Bachelor’s degree in Accounting or Business Administration.
• 3–5 years of payroll and general ledger accounting experience.
• Solid understanding of accounting principles and employee labor laws, taxes, and relevant legislation.
• Proficiency in Microsoft Excel and Outlook; experience with ADP software preferred.
• Strong organizational, analytical, and time management skills.
• High attention to detail and ability to handle confidential information.
• Excellent problem-solving, communication, and teamwork abilities.
• Ability to work independently while supporting a team-oriented environment.

Benefits:

• 401(k)

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