[Hiring] Payroll Specialist REMOTE USA

Position: Payroll Specialist

Date Posted: September 18, 2025

Industry: Payroll / PEO / Human Resources

Employment Type: Full Time

Experience: 1+ year multi-state payroll experience required; PEO experience preferred

Qualification: High School diploma or equivalent (Associate or BA in Finance, Business, or Accounting preferred). FPC certification preferred.

Salary: Confidential

Location: Reno, NV, United States

Company: Peoplease

Description:

Peoplease is a leading Professional Employer Organization (PEO) that supports small and medium-sized businesses across blue- and gray-collar industries with payroll, HR, benefits, and risk management solutions. We value collaboration, integrity, curiosity, and service—creating a culture where employees can grow and make measurable impact. We are hiring a Payroll Specialist to help deliver accurate, compliant, and timely payroll services to our PEO clients.

Essential Duties and Responsibilities

• Compile payroll inputs and billing records while supporting clients and their worksite employees.
• Prepare and process payroll runs electronically and issue payments in line with PEO guidelines.
• Calculate payroll elements for assigned clients (gross pay, per diems, reimbursements, advances, taxes, benefits, garnishments, time records).
• Record payroll-affecting changes such as exemptions, benefit elections, direct deposit setups, special withholdings, and terminations.
• Maintain accurate client data in the payroll system, including demographic updates, benefit deductions, and custom reporting schedules.
• Review new-hire and employee-change documentation and coordinate with clients to ensure payroll accuracy and compliance.
• Train and assist clients on payroll portals and educate them on federal/state tax requirements and labor laws.
• Collaborate with internal payroll teams and field client-service staff to resolve client issues and document outcomes.
• Stay informed on payroll system updates and changes in wage and tax law to support problem resolution.
• Understand the full suite of PEO services to assist clients with general inquiries and ensure adherence to PEO policies.
• Maintain strong client relationships, proactively raise observations to management, and support job costing where applicable.
• Perform other duties as assigned that support the role’s objectives.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• High school diploma or equivalent required; Associate or BA preferred.
• At least 1 year of multi-state payroll experience; 6+ months PEO experience highly preferred.
• Experience with Prism is highly preferred; 10-key experience preferred.
• FPC certification preferred.
• Strong computer skills, including Microsoft Office; advanced Excel ability is a plus.
• Excellent written and verbal communication skills and strong attention to detail.
• Ability to multitask, prioritize, and work independently in a remote/distributed team.
• Candidates who can support a West Coast (PST) schedule are preferred.

Why Join Us?

• Be part of an innovative, growth-oriented PEO with opportunities to make a meaningful impact.
• Competitive salary and benefits package and chances to lead or grow within a high-performing team.

Physical Demands and Work Environment

The role is primarily office-based (remote-capable), involves regular communication, and may require occasional travel to support a distributed workforce.

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