[Hiring] Payroll Specialist REMOTE USA

­­­­Position: Payroll Specialist

Date posted: 2025-06-05

Industry: Services

Employment type: Full Time

Experience: 2 to 5 year               

Qualification: Bachelor’s Degree holder

Salary: $50,000 – $65,000 annually

Location: Arlington, VA, United States, REMOTE

Company: A La C.A.R.T.E. CFO Advisory, Accounting & HR Solutions

Description:

A La C.A.R.T.E. CFO Advisory, Accounting & HR Solutions

Payroll Specialist (Remote)

Arlington, VA

Are you looking for a entrepreneurial environment where you can grow?

Are you passionate about payroll services and supporting growing businesses?

Do you crave variety in your day, learning new things, and a great team to work along side?

Join ALC, a fast-growing, fully remote CFO Advisory, Outsourced Accounting, and HR Services firm. We are on a mission to ‘WOW professionally and CARE personally’ by providing expert guidance, people centric service, and custom solutions. We believe the combination of unmatched strategic thinking and experience, coupled with a caring human touch, is the key to success and allows us to bring clarity, confidence, and peace of mind to the growing organizations and business leaders we serve.

We’re Seeking

• Tech-savvy payroll enthusiasts eager to support entrepreneurial businesses.
• Professionals valuing systematic approaches, coupled with creativity to find a solution that fits best.
• Those craving diversity in tasks and a collaborative team environment.
• Strong strategic thinker looking for an opportunity to contribute to a growing business.

Who We Are

We are a passionate team serving privately held, entrepreneurial businesses across the U.S. Our domains span property management, real estate, data management, professional services, non-profits, and more.

Core Values We Live By

• Speak Your Truth
• Get Shit Done
• Team Up
• Be Curious
• Choose Joy

As a Payroll Specialist at ALC, you will be responsible for executing payroll operations for multiple clients across various industries. You will play a key role in ensuring timely, accurate, and compliant payroll processing while delivering a high level of client service. This role requires strong attention to detail, excellent organizational skills, and a client-first mindset.

You will work under the direction of the Payroll Supervisor and collaborate closely with HR, accounting, and other team members to ensure that ALC’s payroll services consistently Wow professionally and CARE personally.

Essential Duties / Responsibilities

    Payroll Processing

• Prepare and process full-cycle payroll for multiple clients across various states
• Input and verify payroll data including hours worked, deductions, bonuses, commissions, and benefits
• Ensure timely and accurate processing of paychecks and direct deposits
• Assist with state registrations and maintaining client payroll tax rates
• Process garnishments, tax withholdings, and benefits deductions accurately

    Client Support & Communication

• Respond promptly and professionally to client payroll questions and requests
• Provide support in resolving payroll discrepancies and inquiries
• Build trust and maintain strong client relationships through reliable service and clear communication

    Compliance & Accuracy

• Maintain up-to-date knowledge of federal, state, and local payroll regulations
• Ensure payroll processing aligns with applicable laws and internal policies
• Assist with the preparation and filing of payroll tax returns as directed by the Payroll Supervisor

    Reporting & Documentation

• Generate and review payroll reports for accuracy
• Support year-end processing including W-2s, 1099s, and other reporting
• Maintain accurate and organized payroll records and documentation

    Team Collaboration

• Partner with HR and accounting teams to ensure alignment between payroll, benefits, and financial reporting
• Contribute to process improvements and system enhancements
• Provide administrative support to the HR team as needed, including assistance with onboarding coordination, HRIS data entry and updates, benefits-related tasks, and general HR documentation.

Expected Knowledge, Skills, & Competencies

• Payroll Knowledge: Solid understanding of payroll processing and compliance
• Attention to Detail: High accuracy and thoroughness in data entry and reconciliation
• Software Proficiency: Experience with payroll platforms (e.g., ADP, Paychex, QuickBooks Payroll); comfort with Excel and Microsoft Office
• Client Service Orientation: Demonstrated ability to support and respond to clients with professionalism and care
• Communication Skills: Clear written and verbal communication; ability to explain payroll matters in client-friendly language
• Team Mindset: Collaborative and dependable team player with a positive attitude

Requirements

• Bachelor’s degree in Accounting, Finance, HR, or related field preferred
• Minimum of 2–3 years of payroll processing experience, preferably in a multi-client or multi-state environment
• Familiarity with California payroll and tax regulations is a plus
• Experience with payroll/HRIS software (ADP, Paychex, QuickBooks Payroll, or similar)
• Strong organizational skills and ability to manage deadlines across multiple clients
• FPC or CPP certification preferred (or willingness to obtain)

Benefits

• Remote work environment & earned flexibility
• Comprehensive benefits including health, vision, and dental insurance
• Flexible vacation and a company close at the end of the year
• 401k match
• Fun, friendly, and collaborative culture that thrives on individual and team accountability

    NOTE: We are extremely dedicated to employee engagement and hiring for the long-term. To that end, our recruiting process includes several assessments, the results of which will become part of your entire application. Please also note that all applications are viewed by a human being, and screening question answers are considered as part of your application.

Targeted range for this role is $50,000 – $65,000 annually.

How We Determine What We Pay

As a fully remote employer, ALC determines pay for positions using national and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined based on experience.

For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant’s level of experience, education, and specialized knowledge and skills. Additionally, we consider the external market rate, the amount we have budgeted internally, and internal equity within the company for the same position. An employee/candidate with a stronger skill set will receive higher pay.

a la C.A.R.T.E. Solutions is an Equal Opportunity Employer; employment with ALC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

All offers of employment at ALC are contingent upon clear results of a thorough background check and your ability to provide proof of eligibility to work in the US.