[Hiring] Payroll & Benefits Coordinator REMOTE USA
Position: Payroll & Benefits Coordinator
Date Posted: April 22, 2026
Industry: Human Resources / Payroll / SaaS / Remote Technology
Employment Type: Full Time
Experience: Minimum 4+ years in payroll, benefits administration, or related HR operations (preferably in a high-growth or remote/distributed company)
Qualification: Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance, or equivalent professional experience
Salary: $90,000 – $110,000 USD per year
Location: United States (REMOTE)
Company: Swooped (Hiring for a Global Remote Technology Platform)
Description:
Swooped is a talent platform that connects professionals with leading companies worldwide. The organization behind this role is a fast-growing global platform focused on building an all-in-one community ecosystem where creators, educators, coaches, and businesses can manage engagement, content, events, courses, and payments in one unified branded space.
This is a fully remote-first company with a globally distributed team of around 200 professionals across more than 30 countries. The work culture emphasizes asynchronous collaboration, strong documentation practices, and outcome-driven performance. The company also brings its entire team together twice a year for fully sponsored international offsite retreats.
The organization is currently seeking a Payroll & Benefits Coordinator to support and strengthen its expanding people operations function. As the company continues to scale, this role plays a critical part in ensuring payroll accuracy, compliance, and a smooth employee experience across multiple regions.
You will work closely with senior payroll and benefits professionals to handle daily operations, support global payroll cycles, and maintain accurate employee records. This role requires strong attention to detail, organizational skills, and the ability to manage sensitive data with discretion.
Key Responsibilities:
• Assist in end-to-end payroll processing across multiple U.S. states and international locations using Remote payroll systems
• Review and verify timekeeping data including working hours, PTO balances, and attendance records before payroll execution
• Process payroll updates such as new hires, terminations, salary changes, bonuses, and corrections
• Manage employee benefits administration including health, dental, vision, retirement plans (401k), and enrollment changes
• Support contractor management including agreements (SOWs), onboarding processes, and invoice coordination
• Oversee offboarding procedures, ensuring proper system updates and benefits terminations in coordination with internal teams
• Respond to employee inquiries related to payroll and benefits while maintaining confidentiality and professionalism
• Assist in improving internal documentation and optimizing payroll and HR workflows
Required Qualifications:
• 4+ years of experience in payroll, benefits administration, or HR operations
• Strong understanding of payroll fundamentals including taxation, deductions, and compliance principles
• Experience working with HRIS and payroll systems, including exposure to international payroll processes
• Advanced Excel or spreadsheet skills (lookups, formulas, data validation, etc.)
• High attention to detail with strong accuracy in data handling
• Ability to manage recurring deadlines and sensitive employee information with discretion
• Strong written and verbal communication skills in English, with experience in asynchronous collaboration environments
Preferred Qualifications:
• Experience working in remote-first or globally distributed organizations
• Familiarity with multi-state payroll regulations within the United States
• Understanding of benefits compliance frameworks such as ACA and COBRA
Compensation & Benefits:
• Competitive annual salary with performance-based review and increments
• Fully remote work flexibility from anywhere in the world
• 35 days paid time off annually plus potential sabbatical after 5 years
• Comprehensive medical coverage (including family coverage in eligible regions)
• Parental leave support for growing families
• Home office setup stipend for remote work efficiency
• Learning and development stipend for professional growth
• Annual bonus opportunities depending on role structure
• Global company retreats held twice a year in international locations
• Equity participation and long-term incentive opportunities
The organization promotes a diverse, inclusive, and globally representative workforce, actively hiring talent from underrepresented regions while maintaining equal compensation standards across all locations.
It is an equal opportunity employer that does not discriminate based on race, gender, religion, age, disability, nationality, or any other protected status. Personal data is handled in compliance with GDPR and CCPA regulations, and applicants maintain rights regarding access and deletion of their information where applicable.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
