[Hiring] Payment Processing Coordinator REMOTE USA

Position: Payment Processing Coordinator

Date Posted: November 11, 2025

Industry: SaaS / Life Sciences

Employment Type: Full Time

Experience: Not Specified

Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate

Salary: $45,000 – $65,000

Location: Lyndhurst, NJ, USA REMOTE

Company: Veeva Systems Inc

Description:
Veeva Systems Inc is a mission-driven leader in industry cloud solutions, helping life sciences companies accelerate therapies to patients. As a Work Anywhere company, we support your flexibility to work from home or the office. Join our team to help transform the life sciences industry while making a meaningful impact on customers, employees, and communities.

Role Overview:
We are seeking a detail-oriented Payment Processing Coordinator to join our Veeva Digital Events team. The successful candidate will handle payment processing for speakers, exhibits, and expenses while ensuring compliance with contracts and internal guidelines. This role requires collaboration across departments and strong attention to detail in a fast-paced environment.

Key Responsibilities:

• Process high volumes of Speaker Honoraria/Expense and Display & Exhibit payments within our proprietary event management software.
• Review Speaker contracts to confirm payment amounts.
• Calculate travel stipends and verify expense submissions with supporting documentation.
• Record daily journal entries and perform quarterly account reconciliations.
• Review W9 forms and TIN Match for accuracy.
• Collaborate with internal teams to resolve payment discrepancies.
• Create IT helpdesk tickets for payment processing issues.
• Manage bank interactions regarding payment inquiries and check status (Voids/Re-issues).
• Handle Positive Pay exceptions and lost/misplaced check cancellations.
• Assist with customer onboarding, including account setup, check template testing, and payment file deployment.
• Support year-end 1099 processing and state-specific withholding tax filings.

Requirements:

• Detail-oriented with ability to review contracts and follow customer guidelines.
• Strong written and verbal communication skills for internal and external interactions.
• Medium to advanced proficiency in MS Excel.
• Ability to work accurately in a high-volume setting and prioritize workload.
• Collaborative team player with problem-solving capabilities.
• Accounting/Finance background preferred.

Perks & Benefits:

• Medical, dental, vision, and basic life insurance.
• Flexible PTO and company-paid holidays.
• Retirement programs.
• 1% charitable giving program.

Compensation:

• Base pay: $45,000 – $65,000 annually, with potential eligibility for variable bonus and/or stock bonus. Actual salary determined based on experience, skills, and contributions.

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