[Hiring] Order Processing Specialist REMOTE USA
Position: Order Processing Specialist
Date Posted: August 18, 2025
Industry: Architecture / Procurement / Project Support
Employment Type: Full Time
Experience: Previous order processing, procurement support, or administrative experience preferred
Qualification: High school diploma required; Bachelor’s degree in Architecture, Construction Management, or related field preferred
Location: United States REMOTE
Company: Lewallen Architecture LLC
Description:
[We’re hiring — Order Processing Specialist (Remote)
Overview:
Lewallen Architecture LLC is seeking a detail-oriented Order Processing Specialist to support project delivery from a remote workstation. You’ll play a key role converting design documentation into timely and accurate purchase orders, tracking order fulfillment, and keeping project teams informed so that materials arrive on schedule.
Key Responsibilities:
• Compile and enter purchase order details (descriptions, quantities, specs, delivery schedules) into procurement systems.
• Verify order accuracy against project documents and coordinate with project leads to resolve discrepancies.
• Track order status, follow up with suppliers, and update project teams on fulfillment progress.
• Maintain organized records of orders, confirmations and invoices for audits and easy retrieval.
• Generate and distribute regular order-status reports to design and operations stakeholders.
• Collaborate with project managers, vendors, and internal staff across remote and onsite channels.
• Suggest process improvements to streamline procurement flow and improve ordering accuracy in a remote environment.
• Ensure confidentiality and data security while handling sensitive project and supplier information.
Requirements:
• High school diploma required; additional training in business, administration, or architecture-related fields is a plus.
• Prior experience in order processing, procurement support, or administrative roles; remote work experience preferred.
• Strong attention to detail, excellent organization, and accurate data-entry skills.
• Comfortable using spreadsheets and document systems; quick to learn new procurement tools.
• Clear, professional written and verbal communication—especially important in a remote setup.
• Self-motivated, able to manage time effectively, and reliable when working independently.
Benefits:
• Competitive compensation based on experience and performance.
• Health, dental, and vision insurance options.
• Retirement savings plan with company matching.
• Generous paid time off including vacation and holidays.
• Flexible scheduling to support a healthy remote work–life balance.
• Professional development opportunities (training, certifications, mentorship).
• Inclusive, collaborative culture where remote team members are treated as full participants.
Desired Skills & Experience:
• Bachelor’s degree in Architecture, Construction Management, or related field preferred.
• 3–5 years of experience in construction administration or project management preferred.
• Strong familiarity with construction processes, building codes and contract administration.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency with construction management software and Microsoft Office Suite.
• Ability to collaborate effectively with diverse project teams across locations.]
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