[Hiring] Order Entry Specialist REMOTE USA

Position: Order Entry Specialist

Date Posted: August 14, 2025

Industry: Aviation / Operations / Logistics

Employment Type: Full Time

Experience: Prior experience in order entry, operations coordination, or administrative support; aviation or logistics experience preferred

Qualification: High school diploma required; Associate/Bachelor’s degree in Business Administration, Aviation Management, or related field preferred

Location: United States (REMOTE)

Company: Quest Aviation, Inc.

Description:
The Order Entry Specialist will be responsible for ensuring the precise and timely processing of aviation-related service requests, including charter bookings, aircraft maintenance orders, and parts requisitions. Serving as a central point of contact, this role connects client needs with internal operational teams, guaranteeing that every request is recorded, confirmed, and fulfilled accurately.

Key Responsibilities:

• Receive and input orders into internal systems for charters, maintenance, parts, and other services.
• Review and validate all order details, including client information, flight requirements, and authorization documentation.
• Provide clients and internal teams with confirmations and ongoing status updates.
• Monitor progress of open orders, addressing delays or discrepancies and reporting updates to supervisors.
• Work collaboratively with departments such as flight operations, maintenance, dispatch, and finance to resolve issues.
• Prepare daily or weekly reports on order volumes, lead times, pending actions, and exceptions.
• Recommend improvements to order-processing workflows to enhance accuracy and efficiency.
• Maintain accurate digital and physical records for transparency and audit purposes.

Requirements:

• High school diploma required; advanced degrees in aviation or business-related fields preferred.
• Previous experience in order entry or operational coordination, preferably within aviation or logistics.
• Strong accuracy and attention to detail in data entry and record keeping.
• Skilled in using productivity software and familiar with order management or aviation systems.
• Excellent communication and organizational skills with the ability to multitask effectively.
• Professional, collaborative, and capable of performing under pressure.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance coverage.
• 401(k) plan with employer contributions.
• Generous PTO, including paid holidays and personal leave.
• Training opportunities in aviation systems, operations, and customer service.
• Flexible scheduling to support work-life balance.
• Supportive and collaborative work culture with recognition programs.
• Tools and systems provided to ensure role efficiency.

Desired Skills & Experience:

• Bachelor’s or Master’s degree in Aviation Management, Aerospace Engineering, Business, or related field.
• 10+ years in aviation operations or management, with at least 5 years in leadership roles.
• Knowledge of FAA and international regulatory requirements.
• Proven leadership, strategic planning, and budgetary skills.
• Pilot license or aviation certification is advantageous but not required.

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