[Hiring] Operations Manager REMOTE USA

­­­­Position: Operations Manager

Date posted: 2025-07-26

Industry: other

Employment type: Full Time

Experience: 3 to 5 year               

Qualification: Bachelor’s Degree holder

Salary: $35,000–$55,000 USD

Location: United States, REMOTE

Company: SalesGenius

Description:

SalesGenius

Operations Manager

United States

About the job

Operations Manager – Full-Time (Remote, EST Hours Required)

Location: Remote

Compensation: $35,000–$55,000 USD Annually (Based on Experience)

Type: Fully Time Independent Contractor

Start Date: ASAP

About SalesGenius

SalesGenius is the premier digital marketing agency and consultancy transforming how ambitious real estate agents across North America generate, nurture, and convert leads into clients.

We’re not your typical marketing agency or coaching company. We’re a full-service digital marketing powerhouse that delivers complete marketing ecosystems—from strategic planning and creative execution to advanced automation and performance optimization—all backed by our proprietary lead conversion coaching methodology.

Our clients don’t just get marketing campaigns; they get a complete business transformation. We build their entire digital presence, create high-converting marketing funnels, manage their advertising, implement cutting-edge automations, and then coach them on exactly how to convert those leads into closed deals.

We’re a tight, remote-first team of digital marketing experts, conversion specialists, sales strategists, and systems architects who live and breathe results.

The Role: Operations Manager

We’re hiring a detail-obsessed, systems-driven Operations Manager to join the operations take and take ownership of SalesGenius’ internal operations.

This is not a client-facing or agency fulfillment role. You’ll be working directly with the executive team to build and maintain the internal systems that keep the company running at peak performance.

You’ll be responsible for streamlining processes, managing internal SOPs, tracking finances, helping manage hiring funnels, and optimizing the backend operations of a fast-moving marketing company.

What You’ll Do

• Own and update all internal SOPs in Notion
• Maintain internal financial records and generate MRR reports
• Oversee Stripe payments, ensure data integrity, and resolve payment failures
• Track client payments, missed charges, and flag overdue accounts
• Support HR processes including hiring funnel setup, onboarding, and employee contract tracking
• Create and maintain job descriptions, hiring forms, and applicant databases
• Identify inefficiencies in operations and make strategic recommendations to improve workflows
• Help coordinate internal team planning, hiring needs, and interdepartmental communications
• Forecast monthly income targets and assist with budgeting and expense tracking
• Set up and manage tools like DocuSign, PandaDoc, or other contract platforms
• Help organize team events and ensure all logistics and tech needs are accounted for
• Work closely with founders to support ongoing ops priorities and reduce unnecessary spend

You’re a Fit If You…

• Have 3–5+ years of operations or internal support experience (agency, startup, or remote team background preferred)
• Are an expert in Notion—this is mandatory. You’ve built and managed dashboards, wikis, trackers, and SOPs inside Notion
• Know Stripe inside and out, and can spot issues in payment flows and clean up client data
• Are tech-savvy and experienced with Google Workspace, Slack, Zoom, Drive, e-signature platforms, and CRM tools
• Have excellent written and verbal communication skills, with an eye for detail and structure
• Thrive in fast-paced environments and love solving operational bottlenecks
• Are comfortable working independently and taking initiative to fix what’s broken
• Can manage complex projects with multiple stakeholders
• Are comfortable helping with financial forecasting, internal metrics, and reporting
• Are highly organized and pride yourself on keeping everything running like clockwork

What Success Looks Like

• SOPs across all departments are current, accessible, and maintained in Notion
• Internal operations are running smoothly—reducing friction and improving productivity
• Financial records and forecasts are clean, timely, and accurate
• Client payments and payment failures are tracked and resolved quickly
• Hiring funnels are well-managed, job boards are updated, and new team members are seamlessly onboarded
• The executive team can rely on your reports and insights to drive better decision-making

Our Culture & Core Values

SalesGenius is built on performance, ownership, and radical transparency. We believe:

• Speed + Simplicity = Results: We act fast, test, and improve without overcomplicating.
• Extreme Ownership: If something drops, we pick it up. We don’t pass blame, we find solutions.
• Client Obsession: If our clients win, we win. Period.
• Play to Win: We operate with urgency, accountability, and a healthy competitive edge.
• Transparency Builds Trust: We’re clear about expectations, goals, and feedback.

The Setup

• Remote-first: Work from anywhere with strong internet
• Time Zone: EST hours requirement
• Tools: Slack, Zoom, Notion, Stripe, Google Workspace, PandaDoc, DocuSign, and more

Compensation & Perks

• $35,000–$55,000 USD annual compensation (based on experience)
• Performance bonuses tied to operational KPIs
• Growth opportunities within a fast-scaling company

Ready to Apply?

Please follow these steps:

• Complete the Pre-Interview Form by clicking the Apply Button
• Upload Your Resume as a PDF with the following title format: Lastname.Firstname.OperationsManager.Resume.pdf

If you’re passionate about operational excellence, love systems, and want to help build a company from the inside out—we want to meet you.

When you fill out our application form and submit your resume, to confirm your attention to detail, include the phrase “Dream Team” in your response to the last About Me question.