[Hiring] Operations Executive Dubai UAE
Position: Operations Executive
Date Posted: September 13, 2025
Industry: Automotive / Spare Parts / E-commerce
Employment Type: Full Time
Experience: 3–5 years in spare-parts operations; 2–3 years in administrative roles
Qualification: Diploma / Degree / Certificate in Business, Supply Chain, Logistics or a related field — or equivalent practical experience
Salary: AED 4000 to 7000
Location: Al Quoz, Dubai, United Arab Emirates
Company: BuyParts24
Description:
Hiring
We are seeking a proactive Operations Executive to join BuyParts24’s Al Quoz operations team. This role focuses on end-to-end procurement and warehouse coordination, ensuring orders flow smoothly from purchase order creation through receipt, reconciliation, and invoicing while supporting cross-functional teams.
🔑 Key Responsibilities:
- Coordinate and supervise daily procurement activities and warehouse operations to meet service and delivery targets.
- Act as the main point of contact between internal teams (buyers, warehouse, finance, sales) and external partners (suppliers/customers).
- Monitor order progress, follow up on PO status and ETAs, and resolve operational delays or bottlenecks.
- Manage ASN-to-GRN reconciliation, validate GRN status, and complete PPR closing processes.
- Handle high-volume invoice processing tasks (scanning, verifying, posting to complete) — typically 30–35 invoices per day.
- Maintain and report on key operational metrics (daily/weekly/monthly purchase volumes, supplier invoices, performance indicators).
- Support the Sales team with order cancellations and returns: initiate cancellations on the platform for price adjustments, change of mind, or defective items and coordinate returns processing.
- Ensure complete, accurate documentation for audits and record-keeping in line with company and legal standards.
✅ Requirements:
- 3–5 years’ experience working in spare parts operations, ideally within the automotive sector.
- At least 2–3 years of administrative experience supporting operational workflows.
- Hands-on experience with ERP systems and proven ability to support/ troubleshoot ERP-related issues for the team.
- Strong familiarity with automotive spare-parts terminology, supplier networks, and market practices.
- Solid knowledge of inventory control and supply-chain fundamentals.
- Resourceful, able to juggle multiple priorities, and comfortable working in a fast-paced environment.
- Analytical mindset with a strong eye for detail and process accuracy.
📌 Application instructions: Please apply with an updated CV and include Subject Line: Operations Executive. Shortlisted candidates will be contacted for an interview.
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