[Hiring] Operations Associate / Operations Manager REMOTE USA
Position: Operations Associate / Operations Manager
Date Posted: January 14, 2026
Industry: Non-Profit / Global Policy / Administration
Employment Type: Full Time
Experience: 3+ years in nonprofit operations, administration, project coordination, or similar roles
Qualification: Bachelor’s degree or equivalent
Salary: $60,000 – $100,000 (USD) (depending on level: Associate vs Manager)
Location: Washington, DC metro or Denver/Boulder metro, USA, REMOTE
Company: Global Shield
Description:
Global Shield is a mission-driven nonprofit organization focused on reducing global catastrophic risks through holistic policy solutions. With offices in Washington, DC, USA, and Canberra, Australia, we are rapidly expanding our global footprint and seek an adaptable, detail-oriented Operations Associate / Operations Manager to help strengthen and grow our operational infrastructure. This role reports directly to the Chief of Staff and supports both our 501(c)(4) entity, Global Shield, and our partner 501(c)(3), Global Shield Institute.
This position is ideal for professionals who combine strong project management skills with a keen understanding of nonprofit operations, thrive in dynamic environments, and can work across multiple time zones, labor laws, and organizational cultures. The role offers opportunities for autonomy, increasing responsibility, and strategic involvement in scaling global operations.
Key Responsibilities:
Operations & Administration (≈40%):
- Lead day-to-day operational tasks and become the main point of contact for subscriptions and service providers
- Track compliance requirements and deadlines, coordinating with team members as needed
- Assist Chief of Staff and Executive Director in administrative tasks for both organizations
- Support strategic initiatives, special projects, and events
- Identify operational inefficiencies and implement improvements
- Anticipate organizational needs and plan for future growth
Systems & Infrastructure (≈30%):
- Lead cybersecurity efforts, managing technical consultants as required
- Improve workflows and project management processes across teams
- Assist with knowledge management and internal communications
- Ensure systems and infrastructure support organizational growth
People Operations (≈20%):
- Serve as liaison for PEO and EOR providers (Justworks, Globalization Partners) and manage annual processes such as benefits enrollment and reporting
- Maintain company handbook and internal documentation
- Support hiring processes, applicant management, and onboarding, including operational components
- Develop standardized onboarding processes for new hires
Global Expansion & Team Management (≈10%):
- Collaborate with the Global Growth & Development Manager to establish new country offices
- Plan and manage logistics for annual in-person team retreats
Required Skills & Experience:
- Proven experience in nonprofit operations, administration, or project coordination (3+ years)
- Strong organizational and project management skills, with attention to detail
- Ability to prioritize tasks in a fast-paced and evolving environment
- Independent, proactive, and comfortable with ambiguity
- Discretion and sound judgment with sensitive information
- Exceptional written and verbal communication skills
- Ability to collaborate effectively across cultures and time zones
- Proficiency in Google Workspace, Slack, Zoom, Monday.com, and other collaboration tools
- Bachelor’s degree or equivalent
Desired Skills & Experience:
- Comfort with budget tracking, expense reports, and basic spreadsheets
- Experience with 501(c)(3) and 501(c)(4) management
- Prior experience in a nonprofit with global offices
- Familiarity with government liaison work
- Experience in remote or distributed teams
- Proficiency in a second language, especially NATO official languages, is a plus
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
