[Hiring] Operations & Administrative Assistant REMOTE USA
Position: Operations & Administrative Assistant
Date Posted: November 29, 2025
Industry: B2B SaaS / Digital Marketing / Operations
Employment Type: Full Time
Experience: 2+ years as an Executive Assistant or Operations Assistant in a remote setup
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate
Location: Remote, United States
Company: RemoteHunter
Description:
RemoteHunter is seeking a proactive and organized Operations & Administrative Assistant to support seamless business operations across sales, marketing, client delivery, and recruiting for B2B SaaS clients. This role focuses on efficiency, automation, and ensuring smooth workflows across the organization.
Responsibilities:
- Follow up on meetings and add tasks to the project management system
- Monitor Asana for overdue tasks or blockers and notify relevant team members
- Track incomplete timesheets and maintain monthly team capacity reports
- Build custom GPTs to streamline client team workflows and research
- Develop SOPs for repeatable administrative tasks
- Automate content brief generation using input from client teams
- Produce Clearscope reports and upload content into CMS platforms like WordPress and Webflow
- Maintain and update client content brief templates
- Support podcast publishing workflow and update organizational website
- Repurpose content using AI workflows and schedule for approval
- Draft initial sales proposals using AI tools and templates
- Organize sales proposals and client files in Google Drive
- Perform initial applicant screening and evaluate promising profiles
- Schedule candidate interviews using Ashby
- Support hiring for specialist roles through Clay sourcing and Ashby sequences
- Enable tool access and automation for freelancers (Drive, Airtable, etc.)
Requirements:
- 2+ years experience as an Executive Assistant or Operations Assistant in a remote setup
- Excellent written and verbal communication skills
- Strong organizational, proactive, and resourceful approach
- Ability to solve problems independently and adapt to evolving responsibilities
- Familiarity with Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai
- Basic marketing knowledge is a plus
- High attention to detail and receptiveness to feedback
- Strong punctuality, deadline orientation, and critical thinking
- Process-oriented with focus on efficiency and systemization
- Comfortable working independently and achieving set goals
- Collaborative and friendly team player
- Application password: OPS2025
Benefits & Perks:
- 100% remote work flexibility
- Opportunities for rapid skill development and increased responsibilities
- Significant impact potential within the team
- Coaching and professional development opportunities
- Annual team trips to cities such as Los Angeles, Boston, Austin, and Chicago
- Autonomy to problem-solve and shape the role
Note:
RemoteHunter is not the Employer of Record (EOR) for this role. The company connects exceptional candidates with leading employers and guides applicants to complete their full application through the hiring company’s career page or ATS.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
