[Hiring] Operations & Administrative Assistant REMOTE USA

Position: Operations & Administrative Assistant

Date Posted: November 10, 2025

Industry: Operations / Administrative Support / SaaS

Employment Type: Full Time

Experience: 2+ years

Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate

Location: United States, REMOTE

Company: RemoteHunter

Description:
About the Opportunity:

RemoteHunter, an organic growth agency supporting B2B SaaS companies, is seeking a highly organized Operations & Administrative Assistant to ensure smooth business operations. This role involves supporting processes across sales, marketing, client delivery, and recruiting with a focus on efficiency and automation.

Key Responsibilities:

• Follow up on meetings and add tasks to the project management tool.
• Monitor Asana for overdue tasks or blockers and notify relevant team members.
• Track incomplete timesheets and build monthly time tracking reports for leadership.
• Build custom GPTs to help client teams streamline work and research.
• Develop SOPs for repeatable administrative tasks.
• Use automations to generate content briefs with input from client teams.
• Produce Clearscope reports and upload content into CMS such as WordPress and Webflow.
• Maintain and update client content brief templates.
• Support podcast publishing workflow and update the organization’s website.
• Repurpose content using AI workflows and upload to social scheduling tools.
• Draft initial sales proposals using AI workflows and presentation templates.
• Organize sales proposals and client files in Google Drive.
• Perform initial applicant screening, schedule interviews, and support hiring for specialist roles using Clay and Ashby sequences.
• Enable tool access and automation for freelancers (Drive, Airtable, etc.).

Requirements:

• 2+ years of experience as an Executive Assistant or Operations Assistant in a remote setup.
• Outstanding written and verbal communication skills.
• Strong organizational, proactive, and resourceful skills.
• Ability to solve problems independently and adapt to evolving responsibilities.
• Familiarity with Asana, Airtable, Google Drive, Slack, Notion, 1Password, Calendly, and Fireflies.ai.
• Basic understanding of marketing is a plus.
• High attention to detail with receptiveness to feedback.
• Strong punctuality, deadline orientation, critical thinking, and process-oriented mindset.
• Ability to make quick decisions, work independently, and collaborate effectively as a team player.
• Application password: OPS2025

Benefits & Perks:

• 100% remote work flexibility.
• Opportunities for rapid skill development and increased responsibility.
• Significant impact potential within the organization.
• Coaching and professional development.
• Annual team trips to cities like Los Angeles, Boston, Austin, and Chicago.
• Autonomy to problem-solve and shape the role.

Note:
RemoteHunter is not the Employer of Record (EOR) for this role. They connect exceptional candidates with leading employers and guide job seekers to complete their full application directly through the hiring company’s career page or ATS.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.