[Hiring] Onboarding Specialist REMOTE USA
Position: Onboarding Specialist – Remote
Date Posted: August 6, 2025
Industry: Healthcare / Human Resources
Employment Type: Full Time
Experience: 2 Years Preferred
Qualification: Associate’s Degree (Bachelor’s Preferred)
Salary: Estimates for that Position
Location: Addison, United States REMOTE
Company: Concentra
Description:
Concentra, a national leader in occupational healthcare with over four decades of industry experience, is hiring a Remote Onboarding Specialist to support our growing workforce. This role plays a vital part in ensuring a smooth and compliant onboarding experience for new hires across the country.
Key Responsibilities:
- Coordinate and manage all aspects of the electronic onboarding process, ensuring compliance with employment laws and internal policies.
- Work closely with vendors to arrange drug screening, background verification, credential checks, and I-9 completion.
- Provide prompt and professional support to candidates, colleagues, and hiring managers regarding onboarding queries and documentation requirements.
- Identify and resolve any onboarding challenges or compliance concerns; escalate issues as necessary.
- Collaborate with third-party service providers for background checks, drug tests, and E-Verify processing.
- Maintain organized and survey-ready digital personnel files by uploading relevant documentation.
- Continuously assess and suggest improvements to enhance the onboarding experience and process efficiency.
- Order employee photo badges for designated states (Tennessee and Pennsylvania).
- Perform other administrative duties as assigned.
Qualifications:
- Associate’s Degree from an accredited institution required; equivalent education and/or relevant experience may substitute.
- Bachelor’s Degree is preferred.
- Minimum of two (2) years of experience in Human Resources, ideally in onboarding, compliance, employee relations, or recruitment.
Required Skills & Competencies:
- Solid understanding of federal and state employment regulations.
- Familiarity with I-9 processing and new hire orientation protocols is advantageous.
- Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience using applicant tracking systems is a plus.
- Excellent communication, problem-solving, and organizational skills.
Employee Benefits:
- 401(k) Retirement Plan with company match
- Comprehensive medical, vision, dental, and prescription plans
- Telehealth options
- Paid Time Off
- Life and disability insurance
- Tuition reimbursement
- Commuter and dependent care benefits
- Employee referral bonuses
- Discount programs for colleagues
Concentra is committed to providing equal opportunities to all individuals, including veterans and people with disabilities. Accommodations are available upon request to facilitate participation in the hiring process or job duties.
Please note: This position involves handling confidential and sensitive information, requiring utmost discretion and secure management of all data.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
