[Hiring] Office Assistant Abu Dhabi UAE
Position: Office Assistant
Date Posted: August 12, 2025
Industry: Property Management
Employment Type: Full Time
Experience: Proven experience as an Office Assistant, Administrator, Administrative Assistant, or relevant role
Qualification: High school diploma; additional qualifications as an Office Assistant or Secretary are a plus
Salary: AED 4000 to 7000
Location: Abu Dhabi, United Arab Emirates
Company: Al Qana Property Management
Description:
Al Qana Property Management is currently seeking a dedicated and well-organized Office Assistant to join their team in Abu Dhabi. The ideal candidate will be responsible for handling a wide range of administrative and office support tasks to ensure the smooth operation of daily activities.
Key Responsibilities:
- Schedule and coordinate meetings and events efficiently
- Manage orders for office supplies and stationery
- Maintain internal databases with accuracy and confidentiality
- Prepare and submit expense reports for the DGM and GM
- Organize and maintain filing systems for customer and partner data
- Handle both incoming and outgoing mail distribution
- Compile regular reports and presentations as required
- Organize, store, and print company documents when needed
- Answer and redirect phone calls in a professional manner
- Arrange travel bookings and itineraries
- Address queries from managers and staff
- Monitor attendance records of office employees
- Keep office policies up-to-date and ensure compliance
- Record minutes of meetings and distribute them promptly
- Maintain well-structured records for customers, vendors, and partners
- Process all types of purchase requisitions (PRs) using Oracle, ensuring timely purchase order (PO) issuance and proper documentation of supporting records
Requirements:
- High school diploma; further certification as an Office Assistant or Secretary is advantageous
- Previous relevant administrative or office support experience
- Strong written and verbal communication skills
- Proficiency with office tools and software (particularly Oracle and MS Office)
- Familiarity with office equipment such as printers and fax machines
- Understanding of office policies and procedures
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