[Hiring] Office Admin REMOTE USA
Position: Office Admin
Date Posted: December 30, 2025
Industry: Financial Services / Fintech / Corporate Operations
Employment Type: Full Time (Temporary, 1 Year)
Experience: 3+ years in transfer agent experience, financial services, accounting, business processing, analytical, or operations
Qualification: High School Diploma or equivalent
Salary: $21.00 – $22.00 hourly
Location: United States (REMOTE)
Company: Equiniti
Description:
About Equiniti:
Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology, supporting 37 million people across 120 countries with over 6,000 employees. The company is committed to building trust and confidence in the financial markets through cutting-edge technology, innovative solutions, and client-focused services.
About EQ Shareholder Services:
EQ is transforming the way organizations engage with shareholders and manage corporate lifecycles. The company’s mission includes digitizing shareholder interactions, streamlining stock registers, facilitating ownership transfers, conducting dynamic shareholder meetings, and ensuring efficient dividend payments. With the acquisition of Notified, EQ now delivers comprehensive investor relations and communications solutions globally.
Core Duties/Responsibilities:
• Process transactions and ensure accuracy in financial operations
• Resolve complex customer issues and complaints
• Balance accounts and reconcile transactions, ensuring accuracy
• Research inquiries and review time-sensitive or complex documents
• Develop or revise departmental procedures as needed
• Coordinate across multiple departments and provide reporting
• Train or provide guidance to junior staff as required
• Serve as back-up support to other desks
• Maintain extensive customer contact and work under minimal supervision
• Perform overtime during peak periods as needed
Skills, Capabilities and Attributes:
• High School Diploma or equivalent
• 3+ years of relevant experience in transfer agent services, financial operations, accounting, or business processing
• Reconciling and balancing experience
• Strong attention to detail and accuracy
• Ability to multitask and meet deadlines in a fast-paced, high-volume environment
• Intermediate Microsoft Office skills
• Ability to navigate multiple systems and applications
• Excellent verbal, written, and interpersonal communication skills
• Independent, proactive, and creative problem-solving skills
• Prior Transfer Agent or Securities Industry experience is a plus
Additional Information:
• This role is temporary for 1 year, with possible extension or early termination
• Offers are subject to pre-employment screening checks including 5-year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks
• EQ is committed to equality of opportunity and encourages applications from all individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy/maternity, race, religion, or civil partnerships
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