[Hiring] Logistics Admin Coordinator Dubai UAE
Position: Logistics Admin Coordinator
Date Posted: 24 October 2026
Industry: Logistics / Technical Services
Employment Type: Full Time
Experience: Not Specified
Qualification: Not Specified
Salary: AED 4,500 – AED 6,500 per month (Estimated)
Location: Dubai, United Arab Emirates
Company: Phoenician Technical Services
Description:
Phoenician Technical Services is seeking a motivated and well-organized Logistics Admin Coordinator to join its team in Dubai. This full-time opportunity is ideal for candidates with strong administrative and coordination skills who can effectively support logistics and operational activities. Immediate joiners are preferred.
The successful candidate will manage attendance records, supplier documentation, logistics coordination, operational reporting, and administrative tasks while working closely with site teams, procurement, accounts, suppliers, and management to ensure smooth day-to-day operations.
Key Responsibilities:
• Record and maintain daily staff attendance while verifying records with site teams and Project Managers.
• Review and resolve attendance discrepancies before final submission.
• Receive, verify, and maintain monthly timesheets for rental manpower, machinery, and equipment.
• Cross-check supplier timesheets with site attendance and operational records.
• Monitor machinery and equipment utilization and prepare company-standard timesheets.
• Coordinate with logistics, transportation, manpower, and equipment rental suppliers.
• Review supplier pro forma invoices against approved timesheets and operational records.
• Process and coordinate Local Purchase Order (LPO) requests for manpower, machinery, equipment, and logistics services.
• Prepare daily, weekly, and monthly operational reports.
• Monitor fuel consumption and maintain CAFU fuel tracking records.
• Coordinate with Logistics, Site, Procurement, Accounts, suppliers, and management teams.
• Follow up on pending documentation, approvals, LPOs, invoices, and payments.
• Provide administrative support to the Logistics Manager and Operations team.
Requirements:
• Experience in logistics coordination or administrative support is an advantage.
• Strong organizational and time management skills.
• Ability to maintain accurate records and prepare operational reports.
• Good communication and coordination skills.
• Proficiency in handling documentation, timesheets, and supplier records.
• Ability to work effectively with multiple departments and external vendors.
• Immediate availability to join is preferred.
• Strong knowledge of:
• Logistics administration and operational coordination
• Timesheet management, reporting, and documentation
• LPO processing, supplier coordination, and invoice verification
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