[Hiring] Finance and Administrative Specialist REMOTE USA
Position: Finance and Administrative Specialist
Date Posted: November 8, 2025
Industry: Finance / Software / Administrative Services
Employment Type: Full Time
Experience: 1-2 years
Qualification: Estimated Qualification: Bachelor Degree holder or equivalent experience in Finance/Business Administration
Location: United States [REMOTE – USA]
Company: Jonas Software
Description:
Jonas Software – Finance and Administrative Specialist (Remote)
Jonas Software is seeking a highly organized Finance and Administrative Specialist to join our remote team in the USA. This role plays a vital part in ensuring smooth financial operations and administrative support across the organization. The Specialist will manage client billing, accounts payable/receivable, vendor contracts, financial reporting, and internal office administration. By combining analytical, organizational, and problem-solving skills, this role ensures accuracy, compliance, and operational efficiency.
Key Responsibilities:
Client Billing & Account Management:
- Maintain client license databases and records using FieldPoint, GP, and MatterLink.
- Manage invoicing for contracts, add-ons, new sales, and professional services.
- Oversee contract renewals, price adjustments, and notifications.
- Ensure compliance with tax laws and billing regulations.
Accounts Payable/Receivable & Vendor Management:
- Enter and manage AP/AR transactions, vendor contracts, renewals, and employee expenses.
- Reconcile accounts, including PS, 3rd party, sales, and attrition.
- Manage concessions, credit memos, and write-offs.
- Oversee vendor renewals, facilities contracts, and SOC2 compliance documentation.
Financial Reporting & Revenue Analysis:
- Prepare weekly, monthly, and quarterly financial reports.
- Support strategic pricing and revenue analysis discussions with accurate data.
- Assist in forecasting and financial planning by compiling and analyzing relevant data.
Office Administration & Internal Support:
- Handle incoming calls, emails, and mail.
- Manage office and IT supplies, copier contracts, and postage accounts.
- Support company events, internal communications, and staff coordination.
- Manage web access portals and software downloads.
Qualifications & Skills:
- 1-2 years of experience in business administration or accounting/finance.
- Familiarity with enterprise business systems.
- Strong Microsoft Office skills, particularly Excel.
- Excellent analytical, organizational, and problem-solving skills.
- Strong attention to detail and accuracy.
- Effective communication and time management skills.
Additional Information:
- Business Unit: BEC
- Scheduled Weekly Hours: 40
- Number of Openings: 1
- Worker Type: Regular
About Jonas Software:
Jonas Software is a leading provider of enterprise management software solutions across multiple industries including Country and Golf Clubs, Foodservice, Construction, Fitness & Sports, Attractions, Salon & Spa, Education, Radiology/Laboratory Information Systems, and Product Licensing. With over 65 distinct brands, Jonas is recognized as a leader in its vertical markets.
Jonas serves over 60,000 customers worldwide in more than 30 countries, employing over 2,000 professionals. Headquartered in Canada, Jonas operates across North America, the United Kingdom, Europe, Australia, New Zealand, and Africa, and is a 100% owned subsidiary of Constellation Software Inc.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
