[Hiring] Executive Assistant to the CEO REMOTE USA
Position: Executive Assistant to the CEO
Date Posted: 19 January 2026
Industry: Health Technology / AI / Executive Operations
Employment Type: Full Time
Experience: 3+ years
Qualification: Estimated Qualification: Bachelor’s Degree holder or equivalent professional experience in Executive Support, Operations, or related roles
Salary: $85,000 – $110,000 (flexible for highly experienced candidates)
Location: United States, REMOTE
Company: Blue
Description:
We’re Hiring | Executive Assistant to the CEO
An exceptional opportunity is available for a highly organized, proactive, and detail-driven Executive Assistant to work directly with the CEO. This role is designed for a trusted partner who can manage complexity, anticipate needs, and ensure seamless operations across professional and personal priorities. The ideal candidate thrives in fast-moving environments, exercises high discretion, and brings structure and calm to demanding schedules.
You will be supporting an experienced post-exit serial founder leading multiple high-impact initiatives focused on health and longevity, education, robotics, and human flourishing. Compensation is closely aligned with the CEO’s package, offering the opportunity to share in the upside of long-term, mission-driven projects.
Executive Support Responsibilities:
• Manage the CEO’s calendar, meetings, scheduling, and travel arrangements
• Anticipate priorities, streamline workflows, and handle inbox and communications
• Prepare research, briefing documents, and materials for meetings and strategic initiatives
• Oversee personal logistics and household-related coordination with full discretion
Operations & Administration:
• Maintain and continuously improve internal systems for documentation and communication
• Manage company subscriptions, tools, and software renewals
• Coordinate vendor relationships, reimbursements, and billing activities
Finance & HR Coordination:
• Support budgeting, expense tracking, and financial reporting processes
• Liaise with accountants for financial statements and tax-related matters
• Assist with employee onboarding, offboarding, benefits administration, and HR records
• Help organize team retreats and initiatives that support company culture
Customer & Partner Support:
• Act as a point of contact for customer and partner communications
• Coordinate with internal teams to resolve issues and improve feedback processes
Special Projects:
• Conduct research and manage ad hoc projects, events, and initiatives
• Assist with fundraising materials, investor coordination, and operational projects
Personal Support & Lifestyle Management:
• Manage the CEO’s personal calendar to align professional and personal commitments
• Oversee household operations, property coordination, and vendor management
• Handle personal administrative and financial tasks with complete confidentiality
• Plan personal travel, events, itineraries, and logistics
• Source gifts, essentials, and travel-related items as needed
• Maintain accurate records for insurance, memberships, and subscriptions
• Proactively optimize the CEO’s daily life to enable focus, balance, and effectiveness
Qualifications:
• 3+ years of experience in executive support, operations, or chief-of-staff–type roles
• Proven experience supporting C-level executives or founders in fast-paced settings
• Strong project management and systems-thinking capabilities
• Excellent written and verbal communication with exceptional attention to detail
• Ability to write and edit communications in the CEO’s voice over time
• High emotional intelligence, sound judgment, and absolute discretion
• Comfortable working remotely across multiple time zones
Technical Skills:
• Proficiency with Google Workspace, Notion, Asana, Slack, and Zoom
• Familiarity with HR and finance tools such as Gusto, QuickBooks, Brex, or Carta
• Advanced Excel or Google Sheets skills
• Ability to quickly learn, adapt, and optimize new tools and systems
Mindset & Work Style:
• Strong ownership mentality with accountability for outcomes
• Proactive problem-solver with a bias toward action
• Excellent prioritization skills in uncertain or fast-changing environments
• Calm, reliable, and clear-headed under pressure
• Continuous learner focused on improving systems and processes
• Values trust, transparency, and long-term collaboration
Why Join Blue:
• Be part of a mission-driven organization redefining preventive health and longevity
• Competitive, transparent compensation structure
• Health-first culture with dedicated time and budget for personal health goals
• Personal healthcare wallet (ICHRA) for insurance and proactive health solutions
• Remote-first, async-friendly work culture with intentional collaboration
• Quarterly team retreats and generous time-off policies to support rest and balance
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
