[Hiring] Executive Assistant to Co-CEOs REMOTE USA
Position: Executive Assistant to Co-CEOs
Date Posted: 28 January 2026
Industry: Nonprofit / Workforce Development / Education Technology
Employment Type: Full Time
Experience: Not Specified
Qualification: Estimated Bachelor’s Degree holder or equivalent experience
Salary: $100,000
Location: United States, REMOTE
Company: Merit America
Description:
Merit America is a national nonprofit dedicated to creating pathways to family-sustaining careers for Americans in low-wage roles. We provide flexible, part-time training programs combined with coaching and job placement support, partnering with employers such as JPMorgan Chase and Infosys. Our mission is to enable upward mobility through merit, not money.
We are seeking an Executive Assistant to support our Co-CEOs, ensuring they operate efficiently and effectively. This role involves managing complex calendars, coordinating travel, streamlining operations, and serving as a professional liaison with internal teams, board members, partners, and external stakeholders. The position reports to the Chief of Staff and may expand over time to include strategic projects, board coordination, and executive communications.
Key Responsibilities:
Executive Calendar & Schedule Management (50%)
• Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, often within 24 hours.
• Identify and resolve scheduling conflicts while prioritizing meetings aligned with CEO goals.
• Ensure alignment and efficiency across both Co-CEOs’ schedules.
• Prepare daily/weekly schedule briefings with context, materials, and priorities.
• Monitor and respond to urgent scheduling requests as needed.
Travel & Logistics Coordination (20%)
• Plan and coordinate executive travel including flights, accommodations, ground transportation, and detailed itineraries.
• Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings.
• Handle expense reconciliation and reimbursements.
• Anticipate travel needs and prepare related briefing materials.
Communication & Stakeholder Management (20%)
• Draft and edit emails, correspondence, meeting agendas, and post-meeting action items.
• Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders.
• Manage Co-CEOs’ inboxes, flagging priority items and drafting responses as appropriate.
• Maintain discretion with sensitive and confidential information.
Operational Support & Project Coordination (10%)
• Streamline workflows and systems aligned with CEO priorities and deadlines.
• Coordinate logistics for leadership meetings, team offsites, and organizational events.
• Support cross-functional initiatives and strategic projects.
• Maintain organized systems for tracking action items, deadlines, and follow-ups.
• Assist with board coordination, including meeting minutes and follow-up actions.
Skills & Competencies:
• Commitment to Merit America’s mission and values.
• Proven experience supporting senior executives, including managing complex calendars.
• Exceptional written and verbal communication skills.
• Strong organizational skills with ability to manage multiple priorities.
• Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools.
• Ability to work remotely in a distributed team environment.
• Demonstrated discretion, professionalism, and sound judgment.
• Nice-to-haves: Experience in nonprofits, startups, education, workforce development, or social impact sectors.
Perks & Benefits:
• Medical, Dental, Vision insurance (100% paid for employee)
• Flexible Spending Accounts, Health Savings Accounts, Dependent Care FSAs, and fully funded Health Reimbursement Accounts
• Education & professional development reimbursement
• Short- and long-term disability coverage
• Unlimited vacation (after 90-day introductory period)
• Paid Parental Leave and Adoption benefits (after one year)
• 11 federal holidays + 2-week December/January office closure
• 401(k) with automatic Merit America contribution
• Wellness resources and benefits
• Technology and home office stipends
• Affinity groups and community building opportunities
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
