[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: 4th November 2026
Industry: Management Consulting
Employment Type: Full Time
Experience: Experience supporting executives as an Assistant or Office Coordinator (internships considered)
Qualification: Estimated Qualification: Bachelor’s Degree in Business Administration, Management, Communications, or a related field
Salary: $55,000 – $75,000 per year (Estimated)
Location: REMOTE, United States
Company: Westhafen Consulting
Description:
Westhafen Consulting is seeking a highly organized and detail-oriented Executive Assistant to support senior executives in a fully remote role available across the United States. This position is ideal for professionals who are skilled in managing schedules, coordinating business activities, and handling confidential documentation.
The successful candidate will support executive calendars, client meetings, travel arrangements, expense reporting, and administrative processes. Strong communication skills, attention to detail, and experience working with scheduling tools and business documentation are essential for this role.
Key Responsibilities:
• Manage executive calendars, client meetings, board schedules, and appointments across different time zones.
• Coordinate travel arrangements, bookings, and expense reports.
• Prepare and manage engagement letters, confidentiality agreements, and documents requiring signatures.
• Take meeting notes and maintain follow-up action lists.
• Communicate with clients’ assistants to coordinate schedules and meeting arrangements.
• Support executives with administrative tasks and daily business operations.
Requirements:
• Experience supporting executives as an Assistant or Office Coordinator; internships are also considered.
• Ability to manage calendars using Outlook or Google Calendar.
• Strong written communication skills with the ability to prepare clear and professional emails.
• Experience with travel coordination, document management, and administrative support.
• Background in a law firm, bank, or consultancy environment is preferred.
• Familiarity with DocuSign, Concur, or Expensify is an advantage.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong knowledge of:
• Executive calendar management and scheduling.
• Travel arrangements, expense reporting, and document coordination.
• Professional communication and confidential information handling.
Benefits:
• Medical plan with dental and vision coverage.
• 401(k) retirement plan with employer match.
• Paid vacation, sick leave, and federal holidays.
• Annual professional development allowance.
• Laptop, monitor, and home office equipment provided.
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