[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: 25 October 2026
Industry: Cybersecurity / Technology / Corporate Services
Employment Type: Full Time
Experience: Minimum 3 years of experience in an Executive Assistant role supporting senior leaders
Qualification: Bachelor’s Degree Preferred, Not Required
Salary: $70,000–90,000 per year (Estimated)
Location: REMOTE (United States – Eastern or Central Time Zone Preferred)
Company: VikingCloud
Description:
VikingCloud is seeking an experienced Remote Executive Assistant to support senior executives across the United States and Europe. The company provides cybersecurity and compliance solutions to businesses worldwide and is looking for a highly organized professional who can manage executive operations in a fast-paced global environment.
The successful candidate will handle executive calendars, travel coordination, expense management, communication support, and cross-functional coordination. This role requires excellent attention to detail, discretion with confidential information, and the ability to manage multiple priorities while working remotely.
Key Responsibilities:
• Manage complex calendars for multiple executives, including scheduling meetings across US and European time zones.
• Prepare meeting agendas, coordinate required materials, and ensure meeting logistics are properly arranged.
• Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Handle executive expense reports, corporate card reconciliation, and coordination with finance teams.
• Maintain accurate records for budget tracking, audits, and administrative documentation.
• Act as a communication liaison between executives, internal teams, clients, and external partners.
• Coordinate important documents, approvals, and signatures across departments including Finance, Legal, and HR.
• Track document progress and ensure approvals are completed within required timelines.
• Support leadership meetings, company events, offsites, and conference-related activities.
• Coordinate office and facilities requirements while managing relationships with vendors and service providers.
• Process invoices, maintain filing systems, and provide additional administrative support as required.
Requirements:
• Minimum 3 years of experience as an Executive Assistant supporting senior leadership.
• Proven ability to manage multiple calendars, deadlines, and changing priorities.
• Experience coordinating with departments such as Finance, Legal, and HR.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to work accurately under pressure.
• High level of confidentiality and professionalism when handling sensitive information.
• Proficiency in Microsoft Office tools including Outlook, Word, Excel, and PowerPoint.
• Experience with expense management and travel booking platforms such as Concur or Expensify.
• Flexible availability to support executives across different time zones, including occasional early mornings or evenings.
• Must be based in the United States and legally authorized to work in the country.
• Previous experience in a private equity-backed organization is an advantage.
• Strong knowledge of:
• Executive calendar management and administrative operations
• Travel coordination, expense management, and corporate documentation
• Microsoft Office, scheduling tools, and cross-functional business coordination
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
