[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: June 10, 2026
Industry: FinTech / Software / Executive Support / B2B SaaS
Employment Type: Full Time
Experience: 5+ Years of Executive Support or Administrative Experience Required
Qualification: Bachelor’s Degree, Diploma, or Equivalent Qualification Preferred
Salary: $90,000 – $95,000 per annum (Base Salary Range)
Location: United States, REMOTE
Company: Billtrust
Description:
Billtrust is a leading AI-driven FinTech company specializing in B2B accounts receivable workflow and payment solutions. The organization empowers global enterprises to streamline invoicing, payment processing, cash application, and collections through advanced AI-powered systems. With a strong international client base and a focus on innovation, Billtrust is committed to delivering efficiency, speed, and measurable business outcomes for its customers.
The company is currently seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires a professional who can operate with discretion, manage complex schedules, and provide seamless administrative support in a fast-paced and dynamic environment. The ideal candidate will act as a trusted partner to executives, ensuring smooth coordination of business operations and communication.
This position offers an opportunity to work in an AI-first organization that values innovation, collaboration, and operational excellence while supporting leadership at a strategic level.
Key Responsibilities:
• Manage multiple executive calendars, prioritizing and coordinating high-volume schedules
• Organize meetings, including room bookings, catering arrangements, off-site planning, and presentations
• Coordinate domestic and international travel arrangements in compliance with company policies
• Process expense reports and manage corporate credit card reconciliations
• Support confidential communication between executive leadership and internal/external stakeholders
• Collaborate with other executive assistants to ensure seamless administrative coverage
• Respond quickly and effectively to urgent or evolving business needs
• Use AI tools to enhance scheduling efficiency and workflow optimization
• Maintain strict confidentiality when handling sensitive company information
• Continuously identify opportunities to improve administrative processes and efficiency
Requirements:
• 5+ years of experience in executive support or administrative roles
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational, time management, and planning abilities
• High level of professionalism, discretion, and integrity
• Ability to perform under pressure with composure and efficiency
• Experience working with executive leadership in fast-paced environments preferred
• Familiarity with Google Workspace, Slack, and Zoom is an advantage
• Strong knowledge of:
• Executive Calendar & Travel Management
• Corporate Communication & Coordination
• AI Tools for Workflow Optimization
• Expense Reporting & Financial Administration
• Confidential Information Handling
• Cross-Functional Collaboration
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
