[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: 05 February 2026
Industry: Administrative Support / Virtual Assistance / Executive Support
Employment Type: Full Time
Experience: Minimum 4 years administrative experience; 7+ years as Executive Assistant to C-level executives preferred
Qualification: Associate’s Degree, Bachelor’s Degree, or equivalent experience
Salary: $1500-$3800 per month (1099 Independent Contractor, depending on client mix)
Location: Remote, United States (PST or EST business hours)
Company: Zirtual
Description:
Zirtual is seeking a highly professional and proactive Executive Assistant to support clients with both personal and professional administrative needs. Our Virtual Assistants (VAs) serve as the main point of contact for clients and work independently while receiving guidance from their assigned Account Supervisor. This role requires exceptional organization, communication, and attention to detail.
Key responsibilities include:
• Project management and organization, ensuring timely completion of tasks and goals
• Personal and business calendar management, including scheduling, monitoring conflicts, and optimizing client time
• Conducting research for events, travel, and projects, delivering results promptly
• Managing purchases, expense reporting, and ensuring client satisfaction with specifications
• Administrative tasks such as inbox management, transcription, standard business correspondence, and data entry
• Social media management and marketing support
• Attending virtual meetings, drafting agendas, taking minutes, and providing follow-ups
• Maintaining continuous and proactive communication with clients and Account Supervisors
• Tracking and reporting billable hours accurately in the Zirtual time tracking system
• Performing other duties as assigned
Desired skills and attributes:
• Bilingual in English/Spanish preferred
• Clear, precise, proactive, and professional communication
• Ability to prioritize and manage multiple tasks effectively
• Meticulous attention to detail and ability to handle complex tasks
• Strong interpersonal skills with enthusiasm for teamwork
• Computer and internet savvy, capable of learning new programs
Preferred experience:
• Working with C-level executives in Medical or Real Estate industries
• Using software tools including JaneAPP, Google Suite, Microsoft Office, Trello, Asana, Slack, Salesforce, Hubspot, Zoho, Quickbooks, Expensify, Concur, Hootsuite, WordPress
• Reliable computer, internet connection, and phone; typing speed of at least 50 WPM
• Availability during agreed PST or EST business hours, Monday–Friday
Zirtual offers a work-life balanced environment with competitive compensation as a 1099 Independent Contractor. Pay is based on client assignments, averaging $1500–$3800 per month.
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