[Hiring] Executive Assistant REMOTE USA

Position: Executive Assistant

Date Posted: 22 January 2026

Industry: Software / Human Resources Technology

Employment Type: Full Time

Experience: 5+ Years supporting senior executives

Qualification: Bachelor’s Degree holder (Estimated)

Salary: $88,000 – $104,000 per year

Location: United States, REMOTE

Company: Greenhouse Software

Description:
Greenhouse is on a mission to help companies become exceptional at hiring, and that mission starts with building a collaborative, inclusive, and high-performing team. As a remote-first organization, Greenhouse values transparency, accountability, and purposeful teamwork. This is an opportunity to do meaningful work, solve impactful challenges, and collaborate with talented professionals across the globe.

We are currently seeking an experienced Executive Assistant based in the Eastern Time Zone to support multiple members of the Executive Leadership Team, reporting directly to the Chief Product Officer. In this role, you will act as a trusted partner to senior leaders, aligning strategic priorities with daily execution while ensuring seamless coordination across schedules, meetings, projects, and travel. This position is ideal for someone who thrives in a fast-paced, high-trust, and mission-driven environment.

Who Will Love This Role:

• An entrepreneurial self-starter who takes initiative and enjoys solving problems creatively
• A proactive partner who anticipates needs, streamlines workflows, and enables executives to focus on strategic priorities
• An adaptable professional who remains calm under pressure and adjusts quickly to changing situations
• A highly detail-oriented operator who values confidentiality, accuracy, and operational excellence

Key Responsibilities:

• Represent the Executive Leadership Team professionally with internal and external stakeholders, including customers, vendors, and partners
• Manage the executive operating rhythm, including meeting agendas, executive offsites, and follow-ups on shared objectives
• Proactively manage executive calendars and communications, always planning ahead to optimize time and focus
• Plan and coordinate logistics for leadership events such as executive offsites, board meetings, and customer dinners
• Arrange complex domestic and international travel, including detailed itineraries and timely expense reporting
• Act as a trusted liaison across teams, making operational decisions and driving cross-functional initiatives forward
• Identify and implement process improvements to enhance efficiency and clarity for executive operations
• Maintain the highest standards of integrity, discretion, and follow-through
• Handle additional projects and responsibilities as business needs evolve

Required Experience and Skills:

• Minimum 5 years of experience supporting multiple senior executives with professionalism and discretion
• At least 1 year of experience managing scheduling or logistics for boards or committees
• Proven experience with high-volume scheduling and coordination
• Hands-on experience planning in-person leadership events, including executive offsites and board-level meetings
• Strong calendar management, meeting coordination, and event planning skills
• Proficiency with Google Workspace (Docs, Slides, Calendar), Zoom, and Slack
• Accurate expense management capabilities
• Excellent time management, prioritization, judgment, and emotional intelligence
• Ability to remain composed under pressure and adapt in real time
• Candidates are encouraged to apply even if they do not meet 100% of the listed qualifications

Applicants must be currently authorized to work full-time in the United States. The anticipated closing date for this role is 30 January 2026. Compensation may include additional benefits such as stock options, bonuses, and merit-based increases, along with a comprehensive benefits package covering health insurance, paid leave, retirement plans, and wellness programs.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.