[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: December 27, 2025
Industry: Finance / Technology / Payments
Employment Type: Full Time
Experience: 3+ years supporting senior executives or leadership teams
Qualification: Bachelor’s degree or equivalent experience in administration, business, or related field
Location: United States REMOTE
Company: Zip Co
Description:
Zip Co, a global leader in ‘Buy Now, Pay Later’ solutions, is looking for a proactive and highly organized Executive Assistant to support our senior leadership team. This remote-first role is ideal for candidates based in the US, preferably aligned with East Coast time zones, or those interested in a hybrid setup in Greater Manhattan. The Executive Assistant will play a crucial role in managing executive calendars, coordinating meetings, and facilitating seamless communication across teams and stakeholders.
Key Responsibilities:
• Manage complex calendars for up to three senior executives across multiple time zones
• Coordinate internal and external meetings, including agenda preparation and timely follow-ups
• Serve as the primary liaison between executives, internal teams, and external stakeholders
• Oversee inbox management, prioritize messages, and respond on behalf of executives as needed
• Book and manage domestic and international travel, including multi-stop itineraries and accommodations
• Prepare reports, presentations, and documentation for meetings and leadership updates
• Utilize AI-powered tools to automate recurring administrative tasks and improve efficiency
• Follow up on action items from meetings to ensure completion and accountability
• Support expense reconciliation, invoice processing, and financial documentation management
• Plan and execute team-building events, offsites, and culture initiatives
• Uphold Zip’s core values—Customer First, Own It, Stronger Together, Change the Game—in all interactions
Qualifications & Skills:
• 3+ years of experience supporting senior executives or leadership teams
• Expertise in managing complex, high-volume calendars
• Experience coordinating domestic and international travel logistics
• Proficiency in G-Suite, Slack, MS Office, and AI productivity tools (ChatGPT, Notion, etc.)
• Exceptional organizational, time-management, and attention-to-detail skills
• Strong verbal and written communication abilities, especially for executive correspondence
• Ability to handle sensitive information with discretion and professionalism
• Proactive mindset with the ability to anticipate needs and independently resolve issues
• Experience supporting multiple leaders in a fast-paced, dynamic environment
• Willingness to learn and leverage new AI tools for productivity enhancement
Benefits:
• Flexible remote and hybrid working arrangements
• Incentive programs and performance-based bonuses
• Unlimited paid time off
• Generous paid parental leave and family support policies
• Company-sponsored 401(k) plan with matching contributions
• Learning and wellness stipends
• Access to industry-leading health insurance options
• Casual dress code and vibrant office environment in Union Square for in-office days
Equal Opportunity:
Zip is committed to creating an inclusive, diverse, and equitable workplace. We provide equal employment opportunities to all applicants and employees regardless of age, race, gender, sexual orientation, gender identity, disability, veteran status, or other protected characteristics.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process
