[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: December 21, 2025
Industry: Corporate / Executive Support / Administration
Employment Type: Full Time
Experience: 3+ Years
Qualification: Bachelor’s Degree holder or equivalent experience in Administration, Business, or related field
Salary: $60,000 – $65,000
Location: United States, REMOTE
Company: FMG
Description:
We’re Hiring | Executive Assistant
FMG is a dynamic and innovative organization dedicated to delivering exceptional solutions and services across multiple industries. The company values diversity, creativity, and professional growth, fostering a collaborative and inclusive environment. FMG prides itself on maintaining high standards of integrity, professionalism, and excellence, ensuring both clients and employees thrive. With a strong focus on innovation and customer satisfaction, FMG constantly evolves to meet market demands.
About The Role:
FMG is seeking a highly organized and proactive Executive Assistant to provide dedicated support to C-level executives. The role involves managing complex calendars, coordinating travel, preparing expense reports, and facilitating effective communication between executives and both internal and external stakeholders. The successful candidate will act as a primary point of contact for the executive team, ensuring smooth administrative operations and seamless execution of various projects and events. Reporting to the Vice President of People, this role supports all C-suite members and requires discretion, problem-solving skills, and the ability to manage confidential information with integrity. The Executive Assistant will also coordinate company events, executive off-sites, and board meetings, contributing to overall leadership efficiency.
Qualifications:
- Minimum 3+ years supporting C-level executives (CEO, COO, CFO, etc.)
- Proficiency in Google Workspace (Gmail, Drive, Sheets, Docs, Presentations)
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High level of discretion and confidentiality
- Proactive problem-solving attitude and ability to anticipate executive needs
- Experience coordinating complex travel and managing multiple calendars
- Ability to handle multiple priorities in a fast-paced environment
- Experience in event planning and execution, including off-sites and large meetings
- Familiarity with expense reporting and budget management
Responsibilities:
- Strategically manage complex executive calendars across multiple time zones
- Book and coordinate executive travel, accommodations, and logistics
- Prepare and submit expense reports in line with company policies
- Serve as liaison between executives and internal/external contacts, including board members
- Maintain confidentiality and exercise discretion with sensitive information
- Plan and coordinate company events, executive off-sites, and team recognition activities
- Organize logistics for board meetings, dinners, and related events with Board of Directors’ admins
- Secure meeting spaces and accommodations for scheduled and ad hoc meetings
- Act as primary office liaison among executives, employees, clients, and external partners
- Support the People Team with company-wide event planning and employee engagement initiatives
- Assist employees with the company Travel Management Platform
- Perform additional administrative tasks and ad hoc requests from the executive team
Benefits:
- Competitive annual salary of $60,000 – $65,000
- Comprehensive health, dental, and vision insurance
- Paid time off and holiday leave
- Professional development and career growth opportunities
- Supportive, inclusive workplace culture
- Flexible work arrangements and remote work options
- Participation in company-sponsored events and activities
Equal Opportunity:
FMG is committed to creating an inclusive environment and providing equal employment opportunities regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, or genetic information. FMG fosters a workplace where everyone feels valued and respected.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
