[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: August 25, 2025
Industry: Admin & Office / Marketing Support
Employment Type: Full Time
Experience: 2 years
Qualification: Bachelor’s Degree
Location: Remote [US Working Hours Overlap Required]
Company: Kaziweza Limited
Description:
[Kaziweza Limited is seeking a highly organized and proactive Remote Executive Assistant to support the Marketing VP. This role requires managing daily operations, including scheduling, email management, invoice processing, and administrative coordination, while anticipating needs and taking initiative to reduce the VP’s workload.
🔹 Key Responsibilities:
✅ Manage and coordinate the Marketing VP’s calendar, including meetings, appointments, and video production days.
✅ Monitor and organize the VP’s inbox, flag priority messages, and draft responses.
✅ Enter and track invoices, assist with expense reporting, and support budget tracking.
✅ Provide general administrative support, organize digital files, and follow up on action items.
✅ Anticipate tasks and proactively solve problems to improve operational efficiency.
✅ Support QA testing of marketing funnels, campaign workflows, and other processes.
✅ Collaborate on special projects and explore growth areas in marketing operations, creative development, and AI tool adoption.
🔹 Must-Have Skills & Attributes:
✅ Proactive mindset with strong initiative to anticipate needs.
✅ Exceptional organizational skills with high attention to detail.
✅ Strong written and verbal communication skills.
✅ Tech-savvy: proficient in Google Workspace, project management tools (Asana), and Zoom.
✅ Minimum 4-hour overlap with 10 AM–6 PM MT working hours.
✅ Ability to handle sensitive information with discretion.
🔹 Valued Experience:
✅ Familiarity with marketing tools and platforms such as Braze, Canva, Adobe Creative Suite.
✅ Experience or interest in creative tasks like graphic design, copywriting, or video editing.
✅ Knowledge of marketing operations, workflows, reporting, and automation tools (Zapier, Airtable).
✅ Experience with virtual or in-person event coordination.
✅ Interest in exploring AI tools for marketing and operations.]
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