[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: August 25, 2025
Industry: Technology / Corporate Services
Employment Type: Full Time
Experience: 3+ years (minimum 2 years supporting senior-level executives)
Qualification: Not Specified
Salary: $83,800–$162,200 (varies by state — Colorado $83,800–$134,000; Washington $83,800–$148,100; California $83,800–$162,200; NYC $101,400–$162,200)
Location: Western United States (REMOTE)
Company: Avalara
Description:
What You’ll Do:
Avalara is seeking a highly organized Executive Assistant to provide direct support to the Chief Marketing Officer and an additional Senior Vice President. Reporting to the Senior Director of Corporate Experience, you will work across levels of the organization to coordinate complex schedules, events, and administrative projects while ensuring efficient use of executive time.
Key Responsibilities:
- Manage complex calendars and scheduling for senior executives, prioritizing and optimizing meeting time.
- Coordinate executive offsite meetings for the CEO and assist with All Hands logistics for the CMO.
- Triage and manage executive email inboxes and incoming requests.
- Arrange complex travel itineraries, including multi-leg and last-minute changes.
- Coordinate internal and external executive events and meetings (staff meetings, all-hands, off-sites).
- Prepare and support delivery of key administrative deliverables: reports, PowerPoint presentations, executive communications.
- Process expense reports and perform reconciliation tasks (Concur experience preferred).
- Support special projects and ad-hoc initiatives that require cross-functional coordination.
What You’ll Need To Be Successful:
- 3+ years of relevant professional experience, with at least 2 years providing direct support to senior leaders.
- Experience planning and executing executive-level meetings and events.
- Advanced proficiency with Microsoft 365 applications (Outlook, PowerPoint, Excel, Word).
- Experience processing expenses using Concur or similar expense management tools.
- Strong communication skills and the ability to interact confidently with stakeholders at all levels.
Compensation & Bonus:
The role’s base pay range varies by state (listed above). Final salary will depend on factors such as location, experience, and qualifications. This position is eligible for an annual bonus based on individual and company performance.
About The Team:
You will join Avalara’s Corporate Experience team, a global group focused on delivering best-in-class employee services and operational support. The role offers collaboration with a broad community of practitioners and leaders dedicated to improving the employee experience.
How We’ll Take Care Of You (Highlights):
- Competitive total rewards including base pay, potential bonus, paid time off, and paid parental leave.
- Health and wellness plans that vary by location (typically include medical, life, and disability insurance).
- Inclusive culture with multiple employee resource groups and executive sponsorship.
- Flexible hybrid working options and adaptable schedules.
About Avalara:
Avalara builds cloud-based tax-compliance technology and processes billions of API calls and millions of tax returns annually. We are a fast-growing, innovation-driven company with a collaborative culture that encourages ownership and creativity.
EEO Statement:
Avalara is an Equal Opportunity Employer. We are committed to diversity, equity, and inclusion and will provide reasonable accommodations during the recruitment process upon request.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
