[Hiring] Executive Assistant REMOTE USA

Position: Executive Assistant

Date Posted: August 22, 2025

Industry: Technology / SaaS / Automation

Employment Type: Full Time

Experience: 3+ years supporting C-suite executives (as mentioned)

Qualification: Not Specified

Salary: $80,000 – $100,000 + equity

Location: United States — Remote (must be based in the United States)

Company: Tines

Description:
About the Company:
Tines is a fast-growing automation and orchestration platform with co-headquarters in Dublin and Boston. Trusted by companies from startups to public firms, Tines helps teams automate critical workflows across the tech stack while prioritizing security and privacy. The company values Simplicity, Speed, and Soundness and fosters a culture focused on curiosity, growth, and integrity.

Job Summary:
We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to the Chief Revenue Officer (CRO) and the Chief Operating & Financial Officer (COFO). This role requires discretion, excellent judgment, and the ability to manage shifting priorities in a fast-paced, high-growth environment. You will act as a strategic partner who anticipates needs, streamlines administrative operations, and enables the executives to focus on driving business results.

What you will be doing:

Executive Support

• Manage complex, multi-timezone calendars and coordinate internal and external meetings.
• Capture meeting notes and follow up on action items to ensure deadlines are met.
• Handle confidential materials and communications with the highest level of discretion.
• Plan and prioritize work so senior executives’ goals are achieved and organizational best practices are followed.
• Collect receipts and invoices and prepare expense reports via Navan.

Communication & Liaison

• Act as the primary point of contact between these executives and internal/external stakeholders.
• Draft, edit, and proofread executive-level communications and presentations.
• Ensure agendas, documents, and materials are distributed accurately and on time.

Travel & Event Management

• Arrange complex domestic and international travel itineraries, including flights, hotels, transfers, and meeting logistics.
• Organize and provide on-site support for off-sites, board meetings, incentive trips, and client events.

What you bring with you:

• 3+ years’ experience as an Executive Assistant supporting C-level leaders, ideally within a technology, SaaS, or automation company.
• Proven ability to operate effectively in a fast-moving, high-growth environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• High degree of discretion and professionalism.
• Comfortable with Google Workspace, Notion, Slack and similar collaboration tools.
• Ability to read and interpret financial reports, sales metrics, or operational dashboards is a plus.

Target Annual Compensation:
$80,000 – $100,000 salary + equity

Additional Notes:
Applicants must be authorized to work for any U.S. employer; Tines is not able to sponsor employment visas at this time. Tines values diverse backgrounds and encourages applications from candidates considering a career pivot or those with non-traditional experience.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.