[Hiring] Executive Assistant REMOTE USA

Position: Executive Assistant

Date Posted: August 17, 2025

Industry: Nonprofit / Technology

Employment Type: Full Time

Experience: 5+ Years

Qualification: Minimum 5 years supporting senior executives or leadership teams; Bachelor’s degree preferred (or equivalent experience)

Salary: $51,300.00 – $77,794.97

Location: Remote / Flexible (roles commonly located in US, Canada, UK or Germany; may require occasional travel)

Company: Mozilla Foundation

Description:
About Us
Mozilla Foundation is a global nonprofit dedicated to keeping the Internet an open, accessible public resource. We value openness, innovation, and opportunity online — and we’re looking for people who want to help further that mission by supporting our senior leadership.

Position Summary
As an Executive Assistant you will enable two senior leaders to operate at maximum impact by managing complex calendars, coordinating multi-layered travel, handling communications, and ensuring follow-through on high-priority actions. You’ll act as a strategic partner who anticipates needs, removes friction, and strengthens cross-team collaboration.

As An Executive Assistant At Mozilla Foundation, You Will

Executive Support

• Proactively manage complex, evolving calendars across time zones: vet meeting requests, prepare executives for meetings, and handle conference and video-call logistics.
• Track deadlines and follow up on action items to ensure progress and alignment.
• Coordinate logistics and preparation for media interviews, speeches, and external presentations.
• Arrange detailed domestic and international travel itineraries, including last-minute changes.
• Handle administrative duties such as signature routing, invoice and expense approvals, Salesforce updates, and correspondence drafting.
• Provide backup EA coverage during absences as needed.

Team Coordinator & Communication

• Serve as a primary liaison between executives and internal/external stakeholders.
• Plan and manage organization-level meetings and logistics (remote staff meetings, in-person work weeks, and other events).
• Attend strategic meetings to maintain context across teams and support agenda management.
• Work closely with other EAs and program managers to streamline communications and operational workflows.
• Travel to accompany or support teams when required.

Strategic Support

• Identify opportunities to streamline administrative processes and increase team efficiency.
• Anticipate needs and propose proactive solutions that free leaders to focus on strategic priorities.
• Assist with preparing slide decks, documents, and other executive artifacts.
• Track high-level priorities and help ensure executive attention is focused where it matters most.

Your Professional Profile

• 5+ years supporting senior executives or leadership teams in mission-driven or complex organizations.
• Exceptional written communication — able to convey complex topics clearly and concisely.
• Outstanding judgment, discretion, and ability to handle sensitive information.
• Proven ability to prioritize competing demands and follow through reliably.
• Strong time-management, attention to detail, and event/meeting planning experience.
• Comfortable working across time zones and collaborating with diverse personalities.
• Familiarity with G Suite, Zoom, asynchronous work practices, and CRM systems.

We Are Excited To See Any Additional Experience With

• Program or project management, deck and collateral development, data visualization, event planning, or advanced travel administration.

Salary And Benefits Information
Mozilla Foundation aims to provide fair, market-based compensation. Starting ranges are provided above and will be discussed during screening conversations, depending on location and candidate qualifications.

We Offer The Following Benefits

• Private medical insurance and extended sick leave.
• Global Employee Assistance Program (EAP).
• Retirement plan contributions.
• Paid Time Off (20 days annual leave + sick days + birthday), company holidays, and annual shutdown.
• Wellness and professional development budgets.
• Pregnancy and parental leave top-up program.
  (Benefits subject to change at Mozilla’s discretion.)

Mozilla Foundation Hiring Practices
We are committed to diversity, equity, and inclusion. We encourage applications from people of all backgrounds and provide accommodations on request during the selection process. Mozilla is an equal opportunity employer.

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