[Hiring] Executive Assistant REMOTE USA

­­­­Position: Executive Assistant

Date posted: 2025-07-21

Industry: other

Employment type: Full Time

Experience: 4 years                     

Qualification: Bachelor’s Degree holder

Salary: $107,000.00 to $160,000.00.

Location: United States, REMOTE

Company: Swooped

Description:

Executive Assistant to the US CEO

United States

About the job

About Our Client

Our client believes that the future will be reshaped by crypto and ultimately contribute to every individual’s freedom. It is a leading crypto exchange and the developer of a popular wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). The company is also a trusted brand by hundreds of large institutions seeking access to crypto markets. They are safe and reliable, backed by their Proof of Reserves. Across multiple offices globally, the team is united by their core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive their culture, shape their processes, and foster a friendly, rewarding, and diverse environment.

About the Role

Our client is in search of its next Executive Assistant to support their CEO. This position is ideal for a dynamic, intelligent, highly-organized individual who takes ownership of details and loves to get things done. In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, trips, and anticipating how the CEO wants these priorities to be handled. To succeed, you’ll have to balance the needs and requirements of multiple parties and be ready to pitch in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage up and bridge the gap. You know the business like the back of your hand and thrive in a fast-paced environment.

What You’ll Be Doing:

• Provide proactive support to the CEO via calendar management, including vetting, prioritizing, and providing recommendations.
• Conceptualize and visualize presentations and documents.
• Short-term and long-term project management for the CEO and other members of the executive team.
• Assist in meeting planning and preparation work, i.e., draft agendas and broader communications.
• Arrange domestic and international travel.
• Perform other administrative tasks and projects as assigned.

What the Hiring Company Looks For In You:

• Bachelor’s degree or equivalent work experience.
• 4+ years of demonstrated executive assistant experience, ideally supporting C-Suite executives.
• Excellent proficiency in the Microsoft Office Suite with the ability to quickly learn new tools.
• You are success-oriented and hold yourself accountable for delivering key outcomes. You consistently “go the extra mile” with your work.
• You are execution-oriented, with good instincts for anticipating needs and changes.
• You are exceptional about detail and organization; a stellar multitasker.
• You have excellent verbal and written communication skills and are comfortable communicating proactively and directly.
• You have a low-ego attitude – ready and excited to conquer any task. You are smart, presentable, meticulous, well-organized, and an excellent team player.
• You work collaboratively with people at all levels and across functions and cultures.
• Ability to provide timely support in a multi-timezone and fast-paced environment.
• Ability to travel domestically or globally as needed (up to 25%).

Nice to Haves:

• Relevant experience in a global high-tech company.
• A strong passion for crypto.
• Global exposure and a cross-cultural mindset.
• Fluency in both written and spoken English and Mandarin would be a plus, including the ability to translate documents from Mandarin to English where needed

Highlights of Perks and Benefits:

• You will have the exposure of the business that sees global growth
• You will have the opportunities to learn knowledge in multiple areas, including products, business development, and more
• Market competitive total compensation package
• Comprehensive insurance package including medical, dental, vision, disability & life insurance (The Company pays a generous portion for employee/dependents)
• 401K with company contribution
• Accrued PTO policy, company paid holidays, and flexible hours
• Paid Parental Leave
• Employee Referral Bonus Program
• Company Donation Match
• More surprises when you join!

Salary Range

The salary range for this position is $107,000.00 to $160,000.00.

Note:

We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.