[Hiring] Executive Admin REMOTE USA
Position: Executive Admin
Date Posted: August 13, 2025
Industry: Information Technology / Product Development
Employment Type: Full Time
Experience: 4+ years
Qualification: Estimated: Bachelor’s degree or equivalent experience in a related field
Salary: $70,000–$90,000
Location: San Francisco Bay Area, United States (Remote)
Company: Fluxon
Description:
About Us:
Fluxon is a product development studio founded by former Google engineers and startup founders. We build end-to-end software products — from concept and UX to engineering and go-to-market — partnering with fast-growing startups and established tech leaders. Our team values pragmatic creativity and delivering polished, impactful work.
About the Role:
We’re hiring an exceptional Executive / Personal Assistant to support our four-person executive leadership team. This remote role is ideal for a highly organised, proactive professional who enjoys managing complex calendars, polishing executive communications, and handling both business and personal logistics for senior leaders. Candidates based in the Bay Area are preferred and may work onsite in San Mateo once per week.
You’ll be responsible for:
- Calendar & Schedule Management: Coordinate complex calendars, resolve conflicts, and keep the executive team on track.
- Administrative Support: Serve as the primary touchpoint for daily admin needs and act quickly to unblock priorities.
- Communications & Documents: Draft, edit and polish presentations, emails, and internal documents to a high standard.
- Research & Vendor Sourcing: Investigate vendors, tools, and project options and present data-driven recommendations.
- Personal Assistance: Support household or personal tasks as required (appointments, bookings, gift sourcing, etc.).
- Operational Projects: Opportunity to help with company initiatives — event planning, systems setup, process documentation, social media, and more based on interest.
Qualifications & Strengths:
- Minimum 4 years experience as an executive assistant supporting senior leaders.
- Outstanding organisational and time-management skills — you keep details tidy and deadlines met.
- Strong problem-solving mindset and the initiative to follow-through without prompting.
- Experience working with startups or fast-moving tech teams is a strong plus.
- Excellent written and verbal communication in English; confident producing polished materials.
- Comfortable working remotely and collaborating across time zones; Bay Area presence is preferred.
What We Offer:
- Competitive salary range of $70,000–$90,000 (offer depends on experience).
- Remote-first workplace with optional weekly in-person collaboration in San Mateo for Bay Area hires.
- Flexible time-off policy, comprehensive health benefits, profit-sharing, and 401(k) match.
- Paid parental leave, education and fitness allowances, and a supportive, growth-oriented culture.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
