[Hiring] Events Coordinator REMOTE USA
Position: Events Coordinator
Date Posted: September 17, 2025
Industry: Software / PropTech
Employment Type: Full Time
Experience: 3–5 years
Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate
Location: United States, REMOTE
Company: Higharc
Description:
Higharc Overview
Higharc is a well-funded, VC-backed startup transforming how new homes are designed and built. Backed by $83M in funding and guided by a founding team with product experience from Autodesk, Electronic Arts, Nike, and Apple, Higharc combines design, engineering, and software to simplify homebuilding workflows for industry partners.
Role Summary
As an Events Coordinator, you’ll partner with the Director of Events to plan and execute both internal programs and customer-facing experiences that drive culture and commercial impact. You’ll own logistics, vendor coordination, communications, and on-the-ground delivery for a mix of initiatives — from immersive customer trainings and sales activations to offsites, product milestones, and company-wide gatherings.
Key Responsibilities
- Event & Experience Execution: Coordinate logistics for internal and external events (scheduling, travel, venue booking, vendor management, run-of-show), provide on-site or virtual support as required, and manage multiple event timelines concurrently.
- Vendor & Supplier Management: Source and manage vendors for catering, A/V, decor, swag, and experiential elements; vet vendors and maintain strong working relationships.
- Communications & Engagement: Draft and manage pre-event invites, RSVP tracking, reminders, and post-event follow-ups; support production of promotional materials (agendas, decks, signage, swag) and help ensure a consistent brand voice across touchpoints.
- Project Support & Operations: Create and maintain templates, checklists, and repeatable processes; support budget tracking, receipts and vendor contracts; document lessons learned and contribute to post-event reviews.
- Tracking & Documentation: Keep clear task lists, timelines, dependencies and resource documentation so programs run smoothly and scale.
About You
- 3–5 years’ experience in event coordination, experiential marketing, employee experience, or similar roles.
- Exceptionally organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
- Strong communicator and collaborator who thrives working with distributed teams.
- Creative mindset with a knack for designing thoughtful, memorable experiences.
- Familiarity with tools such as Notion, Google Workspace, Asana (or similar) and comfortable working asynchronously.
- Bonus: experience supporting both internal culture programs and customer-facing events.
What You’ll Gain
- Hands-on ownership of events that shape company culture and customer relationships.
- Mentorship and growth opportunities in event production and experiential strategy.
- A remote-first environment with flexible hours and support for building a home office.
- Competitive compensation, meaningful equity, comprehensive benefits for U.S. employees (medical, dental, vision), unlimited PTO, parental leave, retirement benefits and additional perks.
Work Style & Culture
Higharc is remote-first (since 2018) and values curiosity, care, and high-trust collaboration across a distributed team. This role is ideal for someone who enjoys sweating the details, shipping great experiences, and growing with a fast-moving startup.
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