[Hiring] Document Specialist REMOTE USA
Position: Document Specialist
Date Posted: November 4, 2025
Industry: Legal / Professional Services
Employment Type: Full Time
Experience: 5+ years of secretarial or administrative experience, preferably in legal or professional services
Qualification: College degree or relevant work experience
Salary: $85,000 – $95,000
Location: Boston, MA, United States, REMOTE
Company: Mintz
Description:
Mintz is seeking a dedicated Document Specialist to provide comprehensive document support to attorneys, professionals, and staff across all Firm offices. Reporting to the Document Support Supervisor, this role requires a combination of technical expertise, administrative skills, and attention to detail to manage complex documentation tasks effectively.
Responsibilities:
- Respond to user requests and actively monitor all document-related inquiries
- Produce and edit complex documents using advanced word processing and software knowledge
- Troubleshoot issues using internal tools, best practices, and standard techniques
- Perform general editing tasks and transcribe, clean, or format documents as needed
- Convert documents between different software packages
- Prepare organizational charts, presentations, letters, and mail/label merges
- Maintain high technical knowledge of the Firm’s software applications and procedures
- Monitor and follow up on requests to ensure proper resolution and user satisfaction
- Operate independently and use judgment to resolve complex document production issues
- Adjust workload with team members during departmental staffing challenges
- Assume additional responsibilities as requested by the supervisor
Qualifications:
- 5+ years of secretarial or administrative experience, ideally in legal or professional services
- Experience working with and editing PDF documents
- Knowledge of the CA Court system and filing documents with courts or agencies
- Excellent written and verbal communication skills
- Strong organizational and administrative abilities with meticulous attention to detail
- Creative problem-solving skills and logical reasoning ability
- Ability to work under pressure, prioritize competing tasks, and meet deadlines
- Strong collaboration skills and ability to interact professionally with colleagues at all levels
- Ability to work independently and as part of a team
- High level of integrity, honesty, and discretion when handling confidential information
- Proficiency with Microsoft 365 suite and ability to quickly master new applications
- Flexibility to work overtime when necessary
- Enthusiastic, proactive, and positive attitude with outstanding customer service
Compensation & Benefits:
- Salary: $85,000 – $95,000 per year
- Bonus eligible
- Comprehensive benefits package offered by Mintz
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