[Hiring] Document Management Coordinator REMOTE USA
Position: Document Management Coordinator
Date Posted: October 7, 2025
Industry: Financial Services / FinTech / Data Operations
Employment Type: Full Time
Experience: 0–2 years
Qualification: Bachelor Degree holder preferred; relevant experience in fund operations a plus
Salary: $45,000 – $50,000 + equity
Location: New York City or Jacksonville, FL (hybrid) / REMOTE United States
Company: Canoe Intelligence
Description:
Join Canoe Intelligence as a Document Management Coordinator
Canoe Intelligence is redefining how institutional investors handle alternative investment data, automating document collection, data extraction, and delivery for leading allocators. We are seeking a meticulous and organized Document Management Coordinator to oversee the document collection process across investor portals and email inboxes, ensuring accuracy, timeliness, and completeness.
Key Responsibilities:
• Reconcile collected documents against expected reporting calendars.
• Maintain detailed logs to ensure all required documents are accurately captured.
• Monitor shared inboxes and address actionable tasks promptly.
• Track, reconcile, and escalate anomalies against expected statuses and internal reports.
• Safeguard the accuracy and completeness of the document collection workflow.
Requirements:
• Bachelor’s degree preferred; prior experience in fund operations is a plus.
• 0–2 years of relevant work or internship experience; financial services exposure helpful.
• Strong attention to detail with excellent organizational skills.
• Ability to manage multiple systems and platforms simultaneously.
• Proficiency in GSuite and Microsoft Office Suite.
• Reliable, proactive, and eager to learn in a fast-paced environment.
Benefits:
• Medical, dental, and vision coverage.
• Flexible PTO and parental leave.
• 401(k) retirement plan.
• Flexible work-from-home policy and home office stipend.
• Employee Assistance Program, gym/wifi reimbursement, and education assistance.
Company Values:
• Client First – Deliver client-centric solutions.
• Be An Owner – Take initiative and drive positive outcomes.
• Excellence – Uphold the highest standards.
• Win Together – Collaboration to achieve more.
Canoe Intelligence automates time-consuming, manual alternative investment workflows, helping clients refocus resources on growth and efficiency. Our AI-driven platform, launched in 2013, serves hundreds of leading institutional investors and wealth managers. Canoe is an equal opportunity employer and does not discriminate based on any protected characteristic.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
