[Hiring] Document Control Clerk REMOTE USA

Position: Document Control Clerk

Date Posted: August 21, 2025

Industry: Education / Administration

Employment Type: Full Time

Experience: 1–3 years in document control, records management, or administrative support

Qualification: High school diploma or equivalent; Associate’s degree or coursework in office administration is a plus

Location: United States

Company: Duchesne Academy Of The Sacred Heart

Description:
[Duchesne Academy of the Sacred Heart, a premier all-girls college-preparatory school guided by the values of the Sacred Heart Network, is seeking a Document Control Clerk. This role is essential in organizing, managing, and maintaining critical school documents to ensure accessibility, compliance, and confidentiality. The position supports both academic and administrative functions, ensuring precise record-keeping and effective file management.

✅ Key Responsibilities:

• Maintain and organize digital and physical filing systems according to school and regulatory standards
• Receive, review, scan, and file various documents including student records, contracts, administrative files, and reports
• Ensure accuracy and completeness of all incoming and outgoing documentation
• Control access to confidential files and uphold data privacy policies, including FERPA compliance
• Track document versions and manage revisions to maintain up-to-date records
• Coordinate with academic and administrative departments to handle document requests and retention needs
• Assist with preparation of reports, audits, and record reviews
• Dispose of records following the school’s retention schedule and compliance guidelines
• Provide support for additional clerical and administrative duties as required

✅ Qualifications & Skills:

• High school diploma or equivalent required; Associate’s degree or office administration coursework preferred
• 1–3 years of relevant experience in document control or administrative support
• Exceptional attention to detail and organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems
• Ability to manage confidential information with discretion and integrity
• Familiarity with document retention policies and practices; FERPA knowledge preferred
• Strong time management and communication skills
• Experience in educational or nonprofit environments is desirable

✅ Why Join Duchesne Academy:

• Be part of a mission-driven, supportive community
• Collaborative and respectful work environment
• Opportunities to contribute meaningfully to the school’s mission of educating and empowering young women]

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