[Hiring] Data Entry Specialist REMOTE USA
Position: Data Entry Specialist
Date Posted: September 4, 2025
Industry: Legal / Operations / Data Management
Employment Type: Full Time
Experience: 2–3 years (administrative/data entry and legal/client service experience preferred)
Qualification: High School (GED) required; Associate’s degree required; Bachelor’s degree preferred
Location: Cary, NC, United States (Remote)
Company: JAMS
Description:
Company Overview
JAMS supports dispute resolution and arbitration services and is committed to delivering accurate, secure and efficient operational support for its Arbitration Practice Teams. The Data Entry Specialist (DES) plays a key role within Operations to maintain high data quality and smooth workflows across multiple systems and teams.
Role Summary
As a Data Entry Specialist, you will be responsible for entering, verifying and maintaining large volumes of data across JAMS systems while meeting quality and turnaround targets. You will act as a cross-functional resource—supporting data migrations, audits, and clean-up projects—and provide backup assistance where needed to keep operations running efficiently.
What You Will Do
- Process high volumes of data accurately into company databases and adhere to established Data Entry Standards and deadlines.
- Verify and audit data for completeness and correctness; investigate and resolve discrepancies by collaborating with stakeholders.
- Maintain confidentiality and security of sensitive information, following JAMS’ information-security protocols.
- Perform data cleaning and reconciliation and identify opportunities to automate repetitive tasks to improve efficiency.
- Support system integrations and data migrations, assisting with transfers between platforms such as HubSpot, JAMS Access and JAMSware.
- Serve as a point of contact to combine and reconcile client and firm records when required.
- Contribute to process improvements by documenting issues, proposing fixes, and participating in data-quality initiatives.
- Assist with ad-hoc data projects and other duties within the scope of the role.
Qualifications & Required Skills
- Education: High School (GED) required; Associate’s degree required; Bachelor’s degree preferred.
- Experience: 2–3 years in administrative, data entry, clerical, or operations roles (legal and client-service experience required).
- Technical skills: Proficiency with Microsoft Office, Google Sheets and database or data-management tools; familiarity with audio/video conferencing systems is a plus.
- Abilities: Exceptional attention to detail, strong organizational and prioritization skills, and the ability to manage multiple tasks in a fast-paced environment.
- Interpersonal skills: Excellent written and verbal communication, sound judgment, emotional intelligence, and the ability to work independently and collaboratively.
- Problem solving: Ability to identify data issues, implement practical solutions, and recommend process improvements.
Why This Role Matters
This position ensures the integrity of JAMS’ operational data, supports efficient claim and case workflows, and strengthens cross-team collaboration—helping the company deliver reliable dispute-resolution services.
How to Apply
Prepare your CV and be ready to discuss your data-handling experience and familiarity with legal or client-service environments.
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