[Hiring] Data Entry Specialist REMOTE USA
Position: Data Entry Specialist
Date Posted: August 23, 2025
Industry: HVAC / Facilities Services
Employment Type: Full Time
Experience: proven data entry or administrative experience preferred
Qualification: High school diploma or equivalent required; Associate degree preferred
Location: United States, REMOTE
Company: O’Brien Service Company
Description:
O’Brien Service Company, a respected provider of heating and air conditioning solutions, is seeking a dependable Data Entry Specialist to support its administrative operations. In this role you’ll ensure data accuracy across customer records, service logs, invoices and other critical systems—helping the field and office teams deliver timely, efficient service to customers.
Key Responsibilities:
- Enter customer details, service records, invoices and related data into internal systems accurately and on schedule.
- Review data for errors, missing fields or inconsistencies and correct entries as needed.
- Maintain both digital and physical filing systems to protect data integrity and security.
- Collaborate with customer service, technicians and office staff to ensure seamless information flow between departments.
- Generate routine reports and respond to data requests from management.
- Uphold confidentiality and adhere to data privacy policies.
- Perform additional administrative tasks as assigned to support daily operations.
Qualifications:
- High school diploma or equivalent required; associate degree preferred.
- Proven experience in data entry, administrative support, or a related role.
- Strong attention to detailand high level of accuracy.
- Fast and accurate typing skills; comfortable using Microsoft Excel and Word.
- Familiarity with CRM or service management software is a plus.
- Good time management and ability to prioritize in a busy environment.
- Solid communication and interpersonal skills.
Benefits:
- Competitive hourly wage or salary.
- Health, dental and vision insurance.
- Paid time off and holiday leave.
- 401(k) with company match.
- Supportive team culture and opportunities for career growth.
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