[Hiring] Coordinator Financial Operations REMOTE USA

Position: Coordinator Financial Operations

Date Posted: December 3, 2025

Industry: Medical / Scientific Communications / Healthcare

Employment Type: Full Time

Experience: 1-3 years of similar work experience

Qualification: College degree preferred, with focus on accounting, finance, or business administration

Salary: $51,000 – $56,000 annually

Location: United States, REMOTE

Company: The HWP Group (Health & Wellness Partners, LLC)

Description:
The HWP Group (Health & Wellness Partners, LLC) is a leading medical and scientific communications agency that partners with life science industry stakeholders to create award-winning solutions that advance patient care. We transform scientific content into compelling live and virtual experiences through digital platforms, congress engagement, and other innovative methods. Our mission is to deliver outstanding educational programming while fostering a culture that emphasizes career growth, well-being, and community outreach.

We are currently seeking a Coordinator, Financial Operations to join our Business Compliance team. This role is responsible for managing financial and operational aspects of HWP Medical Marketing and its clients, ensuring accuracy, compliance, and timely processing of payments and expenses. The role also supports transfer of value reporting and overall financial operations of the Speaker Bureau program.

Responsibilities:

• Ensure financial accuracy and compliance for medical marketing and Speaker Bureau programs.
• Review and process payments for speakers, including honorariums, travel reimbursements, and per diems.
• Address inquiries from account services, medical marketing colleagues, and speakers.
• Support transfer of value activity reviews.
• Maintain professional communication with colleagues, clients, and speakers, addressing questions promptly.
• Adhere to HWP and client guidelines and business rules related to Medical Marketing compliance.

Qualifications & Skills:

• 1-3 years of relevant work experience.
• College degree in accounting, finance, or business administration preferred.
• Agency experience, especially with Speaker Bureau, is advantageous.
• Basic accounting knowledge or strong competency with numbers.
• Proficient in Microsoft Office Suite and accounting software such as NetSuite.
• Strong database navigation skills.
• Exceptional written and verbal communication skills.
• High attention to detail and strong organizational abilities.
• Excellent time-management and prioritization skills.
• Strong collaboration skills and ability to work effectively with colleagues.

Benefits:

• 100% employer-paid medical, dental, and vision insurance.
• 401(k) plan with employer matching.
• Eligibility for profit sharing.
• Generous PTO, including a week off in December for holidays.
• Paid volunteer time off.
• Tuition reimbursement and career development programs.
• On-site gym and employee wellness initiatives.
• Casual work attire.
• Comprehensive mental health services.
• Remote and hybrid work schedule options.
• Leadership development training programs.

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