[Hiring] Clinical Administrator REMOTE USA

Position: Clinical Administrator

Date Posted: August 21, 2025

Industry: Behavioral Health / Telehealth

Employment Type: Part Time (W2)

Experience: Not Specified (previous clinical/group experience preferred)

Qualification: Not Specified (relevant clinical or behavioral-health experience preferred; proficiency with cloud tools required)

Salary: $20.00 per hour

Location: United States (Remote) — Not available in New York, Colorado, Washington, or California

Company: Charlie Health

Description:
About the Role
Charlie Health is hiring a part-time Clinical Administrator to support our virtual clinical teams. This role helps keep groups running smoothly by managing scheduling and attendance, troubleshooting basic tech issues, collecting data, and handling project-based administrative tasks. The Clinical Administrator is essential to ensuring clinicians can focus on delivering high-quality, connection-based care.

Responsibilities:

  • Open groups and perform technical setup for the day’s expected participants so sessions start on time.
  • Welcome clients to virtual groups, answer routine questions, and facilitate client and facilitator entry into sessions.
  • Monitor attendance during sessions and follow up with absent clients when needed.
  • Verify and publish attendance records for all treatment days and times.
  • Communicate client absences, technological problems, or any clinical concerns promptly to team members, clients, and families.
  • Send calendar invitations and text reminders to clients and families for upcoming sessions.
  • Track and monitor alumni or family groups when required.
  • Administer surveys and assist with other assigned administrative duties.

Requirements:

  • W2 part-time role with a minimum commitment of 10 hours per week.
  • Preferred availability: Monday–Thursday 3:00–8:00 PM MT (highly preferred) or Monday–Thursday 10:00 AM–2:00 PM MT. Friday/Saturday availability is highly preferred.
  • Work authorized in the United States and native or bilingual English proficiency.
  • Access to reliable technology and Wi-Fi to perform remote work.
  • Prior experience supporting a wide age range (children, teens, young adults, adults) in individual or group clinical settings is highly preferred.
  • High attention to detail and the ability to work independently and efficiently.
  • Proficiency with cloud-based collaboration and communication tools (Slack, Dropbox, Gmail, Zoom, Google Drive, EMR).
  • Limited proficiency in Microsoft Office (Excel) or Google Sheets is expected.

Compensation & Benefits:

  • Pay: $20.00 per hour (expected).
  • Charlie Health offers comprehensive benefits to full-time, exempt employees; part-time W2 employees receive role-appropriate compensation.

Additional Information & Policies:

  • This role is remote but not available to applicants located in New York, Colorado, Washington, or California. #LI-Remote
  • Please do not call our public clinical admissions line regarding this or any job posting.
  • Recruitment safety: Be cautious of recruitment fraud. Charlie Health will never ask candidates to pay fees or download software as part of the interview, and official communications will come from @charliehealth.com email addresses. For legitimate job listings, visit our Careers Page. Recruiting agencies: please do not submit unsolicited referrals.

Our Values:

  • Connection: Care deeply & inspire hope.
  • Congruence: Stay curious & heed the evidence.
  • Commitment: Act with urgency & don’t give up.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.