[Hiring] Billing Specialist REMOTE USA
Position: Billing Specialist
Date Posted: August 1, 2025
Industry: Legal Services / Intellectual Property Law
Employment Type: Part Time
Experience: Minimum 5 years
Qualification: Not Specified
Salary: $35 – $40 per hour DOE
Location: Santa Monica, United States (Hybrid) (REMOTE)
Company: Minx Law, PC
Description:
Minx Law, PC, an intellectual property law firm headquartered in Santa Monica, is currently looking for an experienced Billing Specialist to join their team on a part-time basis. This position requires a commitment of approximately 20 hours per week, with a hybrid work structure involving one day per week in their downtown Santa Monica office.
Minx Law represents a dynamic range of brand owners in sectors such as entertainment and digital media, consumer goods, software and technology, and health and wellness. The ideal candidate will be someone with a proactive approach to billing and accounting processes, capable of delivering accurate and timely results while maintaining excellent communication with clients and the internal team.
Key Responsibilities:
- Generate and process edits to prebills, ensuring accuracy and compliance with firm billing policies
- Review all prebills thoroughly to resolve discrepancies and issues
- Maintain open communication with the billing team to align with client budget guidelines
- Ensure timely posting of invoices and billing statements
- Follow up with clients regarding overdue payments and maintain professional correspondence
- Support client relations by responding quickly to billing inquiries and issues
- Manage outgoing payments in line with the firm’s policies and scheduled timelines
- Oversee processing of payments, trust accounts, installment plans, and automatic replenishments
- Lead collections processes and track receivables
- Reconcile advanced client costs with internal case management systems
Required Skills & Qualifications:
- At least 5 years of relevant billing experience within a professional services setting
- Familiarity with basic accounting principles
- Proficiency in Clio, Excel, and QuickBooks
- Strong organizational skills and the ability to multitask with precision
To apply, please email both your cover letter outlining your qualifications and your resume to the address below. Only candidates who follow these instructions will be considered.
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