[Hiring] Billing Analyst REMOTE USA
Position: Billing Analyst
Date Posted: January 6, 2026
Industry: Accounting / Finance / Professional Services
Employment Type: Full Time
Experience: 2+ years
Qualification: Bachelor’s degree in Accounting, Finance, or equivalent combination of education and experience
Location: Dallas, TX, USA – REMOTE
Company: HKS, Inc.
Description:
HKS, Inc. is seeking a Billing Analyst to provide critical support to project teams by managing accurate billing and project accounting. This remote role involves preparing and submitting client invoices, maintaining project records, and collaborating with internal teams and clients to ensure seamless billing operations. The ideal candidate is organized, detail-oriented, and eager to contribute creatively while learning and growing within the organization.
𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:
• Support billing for multiple Project Managers, ensuring fees are entered accurately and invoices are issued monthly in accordance with contract terms
• Request and review contracts, labor plans, fee breakdowns, and authorizations to ensure compliance with client agreements
• Enter project information into the accounting system per contracts and project requirements
• Maintain, track, and update project-related records, including change orders and additional services
• Collaborate with clients, Project Managers, and Project Accountants to understand project needs and build strong relationships
• Review consultant invoices for accuracy, process adjustments, and ensure proper documentation
• Verify WIP prior to billing, transfer labor or expenses between accounts as needed
• Create and submit client invoices, compiling required documentation such as templates, reports, and lien waivers
• Perform reconciliations of accounts receivable and billing records, processing adjustments as needed
• Ensure all billing practices comply with accounting standards, contractual obligations, and legal requirements
• Assist in monitoring working capital and support client billing inquiries, disputes, and adjustments
• Manage monthly collections processes and resolve issues promptly
• Close out projects in the system, write off WIP, and remove backlog as needed
• Identify opportunities for process improvements to enhance billing efficiency and accuracy
• Work closely with finance, project management, and legal teams to ensure smooth billing operations
𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐝 𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬 & 𝐒𝐤𝐢𝐥𝐥𝐬:
• Bachelor’s degree in Accounting, Finance, or equivalent experience
• 2+ years of relevant experience
• Proficiency in MS Office Suite (Excel, Outlook, Word)
• Experience with Deltek Vision or Vantagepoint preferred
• Basic understanding of accounting principles and billing practices in project-based environments
• Strong interpersonal and communication skills, both written and verbal
• High level of integrity and confidentiality
• Ability to problem-solve and apply innovative solutions
• Strong work ethic, attention to detail, and ability to meet deadlines
• Ability to collaborate effectively in a team environment
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