[Hiring] Billing Analyst REMOTE USA

­­­­Position: Billing Analyst

Date posted: 2025-06-18

Industry: other

Employment type: Full Time

Experience: 1 to 2 year               

Qualification: Bachelor’s Degree holder

Location: United States, REMOTE

Company: KMS Solutions, LLC

Description:

KMS Solutions, LLC

Billing Analyst – Remote (OH/PA)

United States

About the job

Billing Analyst

 Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a two-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility

 Position Summary / Objective:

The Junior Billing Analyst will support the finance and billing team with day-to-day invoicing activities for government contracts. This role is ideal for a detail-oriented individual looking to gain experience in government billing processes, project accounting, and financial systems. The ideal candidate will be eager to learn, comfortable working in a fast-paced environment, and capable of handling multiple priorities with a strong focus on accuracy and compliance.

 Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Assist in preparing and submitting accurate and timely invoices in accordance with government contract terms and billing schedules.
• Maintain and update billing records, invoice logs, and supporting documentation.
• Review labor and cost data for completeness and accuracy prior to invoice generation.
• Support project setup in the accounting system (Costpoint), including SLIN/CLIN assignment and billing detail population.
• Communicate with internal teams (project managers, contracts, and accounting) to gather necessary billing data and resolve discrepancies.
• Track unbilled amounts and assist in clearing backlog through regular status updates and coordination with Finance.
• Reconcile invoice submissions with contract terms and approved funding levels.
• Submit invoices through third-party systems (e.g., WAWF, eCRAFT) as needed.
• Assist in monitoring accounts receivable aging reports and supporting collections efforts.
• Help ensure compliance with FAR/DFARS and internal financial policies.
• Support audits and financial reporting by providing backup documentation and responding to data requests.
• Interface with internal and external clients regarding billing inquiries.

 Required education and experience:

• Associate’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 1–2 years of experience in a finance, billing, or accounting support role (internships or entry-level experience acceptable).

 Preferred education and experience:

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 1–2 years of experience in a finance, billing, or accounting support role (internships or entry-level experience acceptable).

 Competencies:

• Basic understanding of government contracting or willingness to learn federal billing regulations.
• Familiarity with or interest in learning Deltek Costpoint, WAWF, eCRAFT, or similar systems.
• Strong Excel skills (V-Lookup/Pivot Table functions, etc.).
• Ability to handle large datasets.
• Excellent organizational, verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Experience with managing multiple deliverables efficiently with strict attention to detail.
• Ability to follow instructions and work independently.
• Ability to be a team player, work in a dynamic and fast-paced environment, and adapt to changing requirements.
• Excellent analytical and problem-solving skills.

Additional Eligibility Requirements

• Work authorization/security clearance requirements:

None

 Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 Supervisory Responsibility:

None

Work Environment:

Remote or hybrid work environment. This role routinely uses standard office equipment such as computers, phones, etc.

 Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs.

 Position Type/Expected Hours of Work:

The typical workday is eight hours in length. Some flexibility in hours is allowed, with concurrence from the supervisor. Attendance at prescheduled mandatory meetings is required. Must be available during the core work hours as determined by your contract/location and must account for the required number of hours in a pay period to maintain Full-time status.

 Telework:

• Remote/hybrid

 Travel:

• Ability to travel CONUS.
• Travel up to 5% may be required.

Benefits and Additional Compensation:

KMS offers a competitive benefits package including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.