[Hiring] Assistant Operations Manager REMOTE USA
Position: Assistant Operations Manager
Date Posted: 7th November 2026
Industry: Conference Management / Operations / Professional Services
Employment Type: Full Time
Experience: Experience in project management support, higher education, association administration, or related support roles preferred
Qualification: Bachelor’s Degree in Business Administration, Management, Communications, or a related field, or relevant combination of education and experience
Salary: $47,000+ per year
Location: REMOTE, United States
Company: Conference Catalysts
Description:
Conference Catalysts is seeking an organized and detail-oriented Assistant Operations Manager to support its Operations Management team. This remote full-time position is ideal for professionals who enjoy administrative coordination, research, documentation, and supporting multiple projects in a collaborative environment.
The successful candidate will assist with daily operations, internal coordination, client portfolio support, and process improvement initiatives. The role requires strong organizational abilities, excellent communication skills, and the ability to manage multiple priorities while maintaining accurate records and documentation.
Key Responsibilities:
• Support Operations Management team members with administrative tasks and project execution.
• Prepare and distribute meeting agendas, minutes, and follow-up summaries for stakeholders.
• Coordinate recurring activities related to memberships, rosters, elections, and awards cycles.
• Assist in developing marketing and communication materials.
• Maintain and update records across internal and client platforms.
• Conduct research to support client requirements and internal operational needs.
• Provide meeting support including scheduling, logistics coordination, and documentation.
• Prepare and organize SOP documents and internal resource libraries.
• Support innovation initiatives and process improvement activities.
• Maintain knowledge of association governing documents, including strategic plans, operating manuals, and bylaws.
Requirements:
• Bachelor’s Degree in Business Administration, Management, Communications, or a related field, or equivalent relevant experience.
• Strong written communication and organizational skills.
• Ability to manage multiple tasks across different projects.
• Basic familiarity with professional associations or nonprofit organizations.
• Ability to work independently while collaborating with internal teams.
• Strong knowledge of:
• Administrative operations, project coordination, and documentation management
• Professional communication, meeting coordination, and stakeholder support
• Process improvement, research, and organizational workflows
Preferred Qualifications:
• Experience supporting project management, higher education, or association administration activities.
• Familiarity with platforms such as ClickUp, MailChimp, or website CMS tools.
• Working knowledge of Robert’s Rules of Order.
Benefits:
• Medical, Dental, and Vision Insurance
• Health Flexible Spending Account (FSA)
• 401(k) Retirement Plan with company matching contributions
• Flexible paid time off after onboarding period
• Paid company holidays
• Life and AD&D insurance options
• Professional development budget
• Annual office and employee benefits programs
• Monthly gym membership reimbursement
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
