[Hiring] Assistant Coordinator REMOTE USA
Position: Assistant Coordinator
Date Posted: November 21, 2025
Industry: Life Sciences / Pharmaceutical / Administrative Support
Employment Type: Full Time
Experience: 1+ years in field or related area (Sales, Hospitality, Pharmaceutical, Medical Industry, Customer Service)
Qualification: High School diploma or equivalent; College Degree Preferred
Salary: $20 – $25 per hour
Location: Lyndhurst, NJ, United States REMOTE
Company: Veeva Systems Inc
Description:
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Veeva Systems Inc – Assistant Coordinator
Join Veeva Systems, a mission-driven leader in industry cloud for life sciences, helping companies deliver therapies faster. Recognized as a public benefit corporation, Veeva balances the interests of customers, employees, society, and investors, supporting flexible work arrangements both remotely and in-office.
Role Overview:
The Assistant Coordinator provides administrative support to ensure commitments are met on schedule and in compliance with policies. This role involves consistent communication with stakeholders in a high-volume, deadline-driven environment.
Key Responsibilities:
- Manage databases for promotional and educational programs.
- Review and process customer attendance rosters.
- Handle virtual attendee reports and maintain accurate documentation.
- Adhere strictly to HIPAA guidelines for patient events.
- Process speaker expenses, ensuring compliance with Travel & Expense Guidelines.
- Run daily reports for task distribution and workflow management.
- Communicate frequently with sales representatives and speakers.
- Collaborate with team members for successful meeting execution.
- Ensure compliance with confidentiality, sensitive communication, and intellectual property policies.
- Effectively manage multiple tasks, including high-volume email and phone communications.
- Cover after-hours phone line (5 pm–midnight) on a rotating schedule.
Requirements:
- High School diploma or equivalent; College degree preferred.
- 1+ years of experience in relevant industries such as Sales, Hospitality, Pharmaceutical, Medical, or Customer Service.
- Experience with pharmaceutical speaker bureaus or event planning is a plus.
- Strong analytical, problem-solving, and multitasking skills.
- Professional communication skills and ability to manage high phone/email volume.
- Proficiency in MS Office (Word, Excel, including pivot tables and VLOOKUP) and Gmail preferred.
Nice to Have:
- Exceptional attention to detail.
- Ability to thrive in a team environment.
- Positive, “Whatever it Takes” attitude.
- Capacity to handle ad hoc tasks and repetitive planning work efficiently.
Perks & Benefits:
- Medical, dental, vision, and basic life insurance.
- Flexible PTO and company-paid holidays.
- Retirement programs and 1% charitable giving program.
Compensation:
- Base pay: $20 – $25 per hour, with potential for variable bonus or stock bonus depending on qualifications and contributions.
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