[Hiring] Assistant Bookkeeper / Virtual Assistant REMOTE USA

­­­­Position: Assistant Bookkeeper / Virtual Assistant

Date posted: 2025-05-21

Industry: other

Employment type: Full Time

Experience: 2 to 3 year               

Qualification: Bachelor’s Degree holder

Location: United States, REMOTE

Company: True North Bookkeeping

Description:

Hiring Assistant Bookkeeper / Virtual Assistant- USA & Canada Only

Join the Team!

We’re looking for an Assistant Bookkeeper / Virtual Assistant ready to join our team.

THE ROLE: VIRTUAL ASSISTANT BOOKKEEPER & VIRTUAL ASSISTANT – QuickBooks Online Specialist

We are seeking a highly skilled and experienced Virtual Assistant Bookkeeper & VA with expertise in QuickBooks Online and Wave to join our team. We serve a variety of small businesses in service industries. This is an excellent opportunity for a talented individual who thrives in a virtual work environment and possesses a deep understanding of bookkeeping principles and QuickBooks Online and Wave functionality.

The role offers remote flexibility and is a part-time contract position, with potential for future expansion into full-time employment. You have the freedom to work at your own convenience, while maintaining regular communication with clients during business hours.

 In addition to the monthly bookkeeping, we’re looking for help with administrative tasks such as documenting SOPs, helping to streamline processes, downloading bank statements and uploading them to a CRM, pulling Financial Statements, compiling questions in Excel, drafting emails for clients, entering data into financial reports in Canva, social media scheduling, etc.

This is a 1099 position

QUALIFICATIONS:

• Proven track record working as a Virtual Assistant Bookkeeper & VA assisting small businesses in QuickBooks Online and Wave.
• Associate or bachelor’s degree in accounting or finance.
• QBO Pro Advisor preferred but can be earned on the job
• Experience doing bookkeeping clean-up/catch-up for a variety of small businesses.
• Experience doing monthly bookkeeping cycle work for a variety of small businesses.
• Strong understanding of bookkeeping ethics, principles, practices, and accounting standards.
• Exceptional proficiency in QuickBooks Online and Wave, including advanced features and customizations.
• High attention to detail and accuracy in data entry and financial reporting.
• Excellent analytical skills, both written and verbal, with the ability to interact with clients and colleagues in a professional manner.
• Proactive problem-solving abilities and the capacity to work independently with minimal supervision.
• Prior experience in a virtual or remote work environment.

Experience with scheduling social media posts

Proven VA skills

RESPONSIBILITIES:

• Manage and complete the monthly bookkeeping process for small businesses utilizing QuickBooks Online and Wave, while using our specific workflow process.
• Help to streamline processes & document SOPs
• Perform bank reconciliations, identify discrepancies, and make necessary adjustments.
• Handle accounts receivable tasks.
• Generate various financial reports such as balance sheets, income statements, and cash flow statements, providing insightful analysis and recommendations.
• Interact with clients to gather financial information and address inquiries promptly.
• Ensure compliance with accounting regulations and maintain confidentiality and security of financial data.
• Proactively identify process improvements and streamline bookkeeping workflows to enhance efficiency and accuracy

OUR CULTURE:

Our bookkeeping services are performed for a variety of small businesses in the United States & Canada. We have high standards of work, loyalty, and honesty in our organization. To succeed in this role, the ideal candidate must be a self-starter, possess a strong work ethic, and demonstrate a high level of professionalism with commitment to delivering accurate and timely results. We value individuals who are detail-oriented, proactive, can complete their work according to deadlines, and continuously seek to enhance their skills and knowledge in bookkeeping and QuickBooks Online.

If you are a talented Senior Virtual Bookkeeper with advanced QuickBooks Online skills and are seeking an opportunity to serve small businesses while working remotely with a dynamic team, we would love to hear from you.

Expect to submit proof of your QuickBooks Online ProAdvisor Certification.

Expect to share your experience completing the monthly bookkeeping cycle for small businesses you are currently serving or have served in the past.

By applying for this position, you acknowledge and agree to completing the following required steps (provided you are selected as a candidate) :a bookkeeping quiz, a skills assessment, and a sample QBO company file(in which you will be asked to complete a “live” skills test).

We appreciate all applicants for their interest, but only those selected for the next steps will be contacted.

Note: if you are looking to start your own bookkeeping firm, this position is not for you.